Virtual document folders are the central storage element in Realify PaperOffice™ DMS and are best compared with a transparent envelope or hanging folder and act as information collection container.

You can save in a virtual document folder everything what belongs together (Binder) and then categorize, link to contacts, put keywords, put for resubmission, provide with user rights.

Virtual document folders are stored in your archive, the archive is stored in turn in the Realify PaperOffice™ DMS database.

Advanced features add to the virtual document folder additional features and expand by this way the application possibilities.

Thus, for example, helps to create own customized fields, deposit keywords and visual markings.

You can provide document folders with a completion option to indicate by this way, that in this document folder something should be completed. Completion options can be provided to one or several users.

It can even be set individually for each user a completion date and comprehensive work instructions or comments.

The user must confirm the completion with its digital user certificate. Completion options are network-wide and can be shown in display manager at a glance to all users.

Virtual document folders can be linked with contacts or addresses in order to filter them later directly.

To which customer exist which document folders?

Just call the contact in the contact and address management to get to see all existing document folders.

Or, choose View Manager to select "Display for contacts".

Furthermore, individual comments can be deposited to each linked contact. In conjunction with the OutlookLiveConnect even existing Outlook contacts can be linked.

This allows you to set document folders on events and resubmissions to not miss important deadlines or events.

All items are clearly automatically entered in the scheduling and resubmission management.

All automatic entries are linked to this document folder.

With multiple appointments or more events, these are clearly summarized to see at a glance what dates are available in total.

The object management is the central control element, to store files and documents in any format and from almost any source object virtually comfortably in the document folder.

Each added item is displayed and listed directly as a preview.

New objects can be added, for example, fast by the scanner, hard drive or network and new Office files can be created and inserted directly.

Also, logical links between multiple document folders can be realized.

Here can be accurately set in addition to the established settings for security, access, and user settings, which users have what kind of access to the document folder.

Furthermore, the document folder can be provided with an additional password protection.

The list of the entire document folder history saves the information about who, where, what has changed.

The custom forms open maximum customization of the virtual document folder. So not only custom fields can be added, but it can be added to individually created forms whole new tabs.

You need for quality management or contract administration an individual surface?

With the FormDesigner, new forms are quickly rebuilt and are directly involved in the document folder on request. Even templates with different tabs can be realized.

PrinterConnect is a virtual printer, which is automatically installed by Realify PaperOffice™ DMS to store information from any application.

By a simple command „Print on Realify PaperOffice™ DMS“ the printed document will be directly converted in a PDF/A for long-term archiving and stored via the Exchange module directly in Realify PaperOffice™ DMS.

PrinterConnect works with any commercial software together.

This is the central tool to scan paper documents or read image files directly from the hard disk as virtual scan.

After the scan process, the scanned documents can be edited with the integrated tools.

Then, they can be named and saved in the desired format in a virtual document folder.

ScanConnect supports virtually all commercially available scanners, duplex scanning, as well as the automatic document feeder.

With ScreencaptureConnect you can create screenshots very simple and store them directly in Realify PaperOffice™ DMS.

A print screen from SAP or online banking? No problem. Simple press the Print key and the desired screen print will appear and forwarded to Realify PaperOffice™ DMS Exchange.

Before saving you can also use powerful possibilities of Exchange and eg the screen printing can be added into an existing document folder.

OutlookConnect is creating a dynamic live real-time connection to your installed Outlook and gives you connection to informations from Realify PaperOffice™ DMS to your existing data.

Thus, for example virtual document folders are linked to Outlook appointments, which then appear without real-time synchronization in your Outlook calendar.

This makes possible to create new Office documents directly from Realify PaperOffice™ DMS and to add them in existing or new document folders.

This is possible also directly out of your document folder. Microsoft Office and OpenOffice are supported.

Folder monitoring allows you to monitor Windows directories and execute predefined actions as soon as new files appears in those directories.

By that way for example new files can be saved in the storage tray or directly new document folders with assigned categories can be created.

Furthermore, support for XML control files provides almost unlimited possibilities to transfer files of any kind fully automatically, to tag them and store in Realify PaperOffice™ DMS.

XML-control files work with all major ERP or for example SAP or Datev together.

The XML parser has the ability to recognize and process for Realify PaperOffice™ DMS optimized XML-control codes.

This XML control code may, for example, be passed by file via directory monitoring, or as existing control code in the print file via PrinterConnect.

Already in XML control code can be established, what and how should Realify PaperOffice™ DMS store new files and printouts.

Through the use of XML control code each application can store files, documents and informations fully automated and flexible in Realify PaperOffice™ DMS.

The built-in Realify PaperOffice™ DMS storage tray acts as a personal collection tray to collect the documents first without storage them in the archive and as an editing tool for virtual document folders, which can be here separated into individual objects and reassembled.

Furthermore, virtual document folders, which are not checked in the archives, can be sent internally to other users.

In addition, files and documents via drag & drop can be copied or moved from the storage tray directly into the object area within a document folder.

Over the Realify PaperOffice™ DMS Exchange documents of any kind can be saved, which should be stored in Realify PaperOffice™ DMS, and extensively edited before saving.

After processing and determination of required information the document can be passed by a simple mouse click to Realify PaperOffice™ DMS.

Principally it is responsible for a quick indexing and is the interface between the import module of Realify PaperOffice™ DMS and the storage in Realify PaperOffice™ DMS.

With ImportConnect you can import quickly and safely external data stores in the Realify PaperOffice™ DMS database.

Various import sources are available, which are constantly expanding.

You organize so far all documents in many directories or some other software? ImportConnect helps you to read large volums of data automatically.

Thanks to the IntelliMode all data are already checked during the import process for consistency and validity.

Furthermore, you can also just import the directory structure or the category structure.

To store completely automated files or documents in Realify PaperOffice™ DMS, it can take place over the integrated Realify PaperOffice™ DMS Explorer Connect.

Over the direct integration in Windows Explorer, you can quickly and easily store any files directly via mouse click in Realify PaperOffice™ DMS.

At the same time single or multiple files can be stored. Furthermore, even simple files can be stored under the virtual Windows drive "Explorer Connect".

All files thus recorded are processed by default by Exchange, and then stored in Realify PaperOffice™ DMS.

Save, for example, your emails in this virtual drive to store them quickly and without work permanently in Realify PaperOffice™ DMS.

Category management allows to build individual category trees with upper and subcategories.

These different categories can, for example, be visually identified or provided with user rights.

After that to the document folders can be assigned one or more categories at the same time, in which they appears.

This gives you the option to create your own customized fields and to use them in the virtual document folder.

You need the input field "customer number"? With just a view clicks they are available for you.

And that also in advanced search and document folder lists. To the fields can be field types assigned and even default values.

Customized fields are valid for one or all archives.

FileOCRmax™ generate reliably previews of documents, which are stored in Realify PaperOffice™ DMS. This allows you to see previews of the documents without to open them.

Furthermore the integrated high performance OCR text recognition automatically decomposes each document, to find every little word snippets when making keyword search – and even in more than 160 languages and special character sets such as Cyrillic or Arabic.

The recognized OCR raw text is corrected by extensive industry dictionaries and you get such a perfect result.

In addition, each document can be displayed as a searchable PDF, editable Word document or as a formatted text file.

Here can be predefined, where the original documents and the original files are kept, which are stored in Realify PaperOffice™ DMS.

These predefined storage places are available in every document folder via quick selection.

Original storage management allowes you to find important files, reports or certificates in original form in a very short time with just a few clicks.

The scanned original is for quick viewing anytime available in Realify PaperOffice™ DMS and the original storage location is also visible at all times.

In the view manager can further be even listed, which original storage location contains the documents.

The FormDesigner provides you the opportunity to create and integrate your own custom forms within the document folder. By this way absolutely flexible information can be added directly into the document folder and provided with the ReportDesigner directly as reports or expression templates.

You need a contract management with printable contract documents and any implied time management? All this can be realized with the FormDesigner.

Here, the FormDesigner can even access to existing databases such as from your DATEV, ERP or Exchange and provide these informations directly in the document folder.

Providing templates for document folders round off this incredible multifunctional tool and give you a maximum of adaptability.

ReportDesigner integrates himself fully in Realify PaperOffice™ DMS and offers the possibility to generate extensive reports from document folder informations.

So ReportDesigner can access each input field of the document folder, can be nearly unlimited designed by using HTML & CSS and by this way, for example, create bracts, project summaries or running bills for the workflow.

Once created reports can be generated directly from the document folder list, printed or saved in Realify PaperOffice™ DMS.

The integrated extensive print preview makes from the Report Designer the perfect tool.

In the document folder list all document folders are listed, which, for example, were determined in the views manager or found by the live keyword search and is the main indicator in Realify PaperOffice™ DMS for listing document folders.

All document folders, which are displayed in the document folder list, could be filtered extensive, grouped or printed as a list.

Furthermore, you can specify which fields should be displayed in the list or ,for example, change the field order.

Quick actions for the selected document folder via the context menu maximize the processing speed to an absolute maximum.

The live keyword search works like a search engine, with which you will instantly find all your stored in Realify PaperOffice™ DMS documents, files and data.

The live keyword does not differ from the original source media, but by looking through high performance algorithms in real time all the information available, whether it be, for example, a paper document, PDF, Office file or digital photo.

Even stored contacts and calendar entries are searched: you get through a simple keyword all results, regardless of where and how they were stored.

The search technology in Realify PaperOffice™ DMS is unique and you will never want to miss it again.

With the advanced search the already powerful live quick search can be further refined in order to find, for example, documentation of specific individuals, users or filing date.

The ability to confinement for specific document folder types and custom fields makes this search incredibly powerful.

And the possibility to save recurring search and easy access whenever you need them, maximizing the usability and effectiveness.

The Display Manager provides the ability to display document folder in the most diverse ways.

Thus, for example, allows to view document folders according assigned category, according date or linked contacts.

The selected display type is listed, depending on the setting in a tree menu, which can be searched for keywords.

Once in this tree menu the desired item is selected, the list of document folders in the document folder list will be adjusted accordingly and reloaded.

A total of 8 different display options are available.