PAPEROFFICE DMS: THE DOCUMENT MANAGEMENT SYSTEM.
Goodbye paper chaos, welcome digital office:


The complete solution: archiving and managing documents
with automatic AI-based document recognition


GOBD & DSGVO ready
Efficient and AI-based document archiving, file management, contract management and document management for individual companies, SMEs and large companies.

World's best OCR text recognition, live keyword search and SQL-based audit-proof data storage - you're guaranteed to find every document in seconds.
Trust has to grow:
We are happy to show you PaperOffice, without obligation and completely free. Optionally on your PC or on a prepared system.

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PAPEROFFICE USER
COUNTRIES WORLDWIDE
YEARS EXPERIENCE

Exclusive partnership: QNAP relies exclusively on PaperOffice worldwide

Due to the architecture of PaperOffice*, the combination with a NAS device is the perfect complete solution for complete document management in the digital office.

PaperOffice works with the most common NAS devices, including the manufacturer QNAP. With more than 6 million devices, QNAP is one of the biggest NAS manufacturers worldwide.

PaperOffice is the world's only authorized document management system provider for QNAP NAS.

Thus a NAS helps your PaperOffice host all documents and related information for all network users and OwnCloud technology on the go.

* PaperOffice is specially designed for modern PC systems with Windows 10 64bit. A Core i5 of the current generation or higher is recommended. To scan paper documents, it is recommended that you have a multifunction machine, or better, a document feeder scanner.

Why you should choose only PaperOffice?
You will not find anything comparable on the market.
Price-performance winner
Price-performance winner by one-time purchase price without follow-up costs or monthly subscription
No follow-up costs
Scalable program structure supports from single user up to 800 network places
Each document form
Inclusion by scanner / mobile phone / tablet, virtual printer and Windows integration
Full integration
Works with any software (ERP, Accounting, ERP, CRM, MS Office, ...) together
OCR text recognition
OCR full text recognition and keyword indexing for all documents and file types
Internal search engine
Internal high-performance engine with live keyword search and filter functions
Everything in the network
Perfect teamwork through document-centralization and control functions such as settlement and assignment history
No cloud
Data Storage Local / Server / NAS with up to 1024 bit AES military encryption
Tax office compliant
Auditable versioning, tax office compliance for electronic archiving
Principles of Data Access
Consistent with the principles of data access and auditing of digital documents (GoBD and GDPdU)
Password management
Centralization of critical information such as passwords and access data directly in the password safe
Every workflow
Task assignment, appointment, completion, contact connections for all users in the network
64bit technology
State-of-the-art platform with high-performance swarm processing makes servers superfluous
Guaranteed uncrackable
Military-proven AES-1024 document encryption with ChunkTech any MasterKey technology
Total data security
AES-256 encrypted data backup and data recovery with a single mouse click
PaperOffice is the innovative document management (DMS) solution for your paperless office.

Thanks to the world's best PaperOffice OCR text recognition, live keyword search and SQL-based revision-proof data storage, you can find every document, even content, in seconds and with ease.

Benefit from our experience and trust in the document management system PaperOffice: Digitization of paper documents, revision-proof e-mail archiving, additional advanced search and document management - all integrated into PaperOffice, enabling the perfect transition to a paperless office.

PaperOffice allows you to record documents in a variety of ways. Existing electronic files are integrated via drag & drop from the file system, by mass import of individual files or by importing the Windows folder structure into PaperOffice.

But even paper documents from your files can easily be digitized in PaperOffice and integrated into the system thanks to the integrated ScanConnect. After these can be edited, saved, optimized and provided with individual notes or tasks. Use PaperOffice for the perfect optimization of your time management.

Thus, PaperOffice also meets the needs of entrepreneurs who do not want to put their most important business capital - their information - in the hands of third parties.
From now on it means: work smarter with the document management system PaperOffice and benefit from experience!
Our customer reviews speak for themselves

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The best program to manage all documents

PaperOffice takes all kinds of files/scans /photo/Office via numerous ways (direct import from the file system, virtual printer, scanner, ...) in folders, creates previews, performs text recognition and stores them encrypted in a central database directly in your PC.

The highlights at a glance:

  • Integrated ScanConnect for paper documents (for all types of scanners)
  • Virtual PDF Printer (Any application-> Print "PaperOffice")
  • Recording files out from Windows Explorer via direct Drag&Drop into the PaperOffice interface or context menu from PaperOffice and -> Import from the file system
  • Inclusion by Windows monitoring folder (user definable with role assignment)
  • Import direct from mobile/tablet by ScanConnect directory scan
  • Processed every major file format and paper documents

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Set general notes and tasks on documents

You can also add notes to the documents and determine who has to deal with what till when, and even trace at any time how far the completion of the task has progressed or view the notes history through the visual timeline.

The highlights at a glance:

  • The task overview can be displayed per document as well as in the overall overview
  • Unfinished or already completed tasks can be clearly recorded
  • Note symbols and colored notes create more attention to your documents
  • Set internal notification of the team about task progress and new comments
  • Assign and save keywords to the notes

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Integrated calendar view with follow-up management

The comprehensive PaperOffice calendar view shows important date-related documents and events at a glance, after which you can extensively filter and search.

The highlights at a glance:

  • Integrated resubmission management (network-compatible)
  • Integrated calendar management (network-compatible)
  • Integrated inbox administration (networkable)
  • Integrated management of due dates (network-compatible)
  • Interfaces with Microsoft Outlook® and Office®
  • Logical shortcuts of documents and calendar events/reminders

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Integrated contact and address management with document linking

Network-compatible contact management incl. Microsoft Outlook interface clearly lists all contacts, displays all connected contacts and reflects connected documents.

The highlights at a glance:

  • Interfaces with Microsoft Outlook® and Office®
  • Logical shortcuts of documents and contacts / addresses
  • Integrated contact and address management (network-compatible)
  • Extensive contact keywording with definition of custom contact fields
  • Integrated contacts Dashboard, which contains all the important information about your contact person
  • Store one-time passwords for PDF encryption per contact person, which are queried when opening documents from your contacts

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Comprehensive and precise live keyword search

Clear presentation of data records by displaying the search hits, as well as a clear overview of recently added documents, messages and folders with just a mouse click. Complete information on the areas found, such as corresponding location (folder) and dates, OCR text hits and hits in comments, marking the found places and much more.

The highlights at a glance:

  • Live keyword search finds any keyword in entire document root
  • Highlighting of search and keywords
  • Full search results display in Live Keyword window
  • Filter settings for exact narrowing of the search results
  • Search in the document text and comments on the document

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Newest technology

through the full integration of the very latest technologies, such as Scanner and printer driver, intelligent use of additional services such as direct reading of barcodes/QR Codes

The highlights at a glance:

  • Award-winning ScanConnect with rich features such as the PaperOffice optimization program, searching for white pages and separating them into individual documents, as well as automated cleaning up of empty pages
  • Full support for all scanners, printers, and now copy / scanner combo devices
  • Read out by ScanConnect of PaperOffice QR codes from your document and automatically version the existing files
  • Direct editing of documents already stored in PaperOffice or documents, which are available in electronic format through WorkBench®
  • AI supported document optimization by automatic programs

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The powerful and innovative PaperOffice WorkBench®

allows direct editing of already in PaperOffice stored documents or documents, which are available in electronic format.

The highlights at a glance:

  • Change the order of the document pages
  • Connecting several documents together
  • Create new documents from the individual pages of existing documents
  • Erasing or blackening using various page content editing tools
  • Then save the edited document as a new document, print, email, fax or export as a PDF

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GoBD / GdPDu compliant

In accordance with the regulation of orderly accounting management and storage of books, records and records in electronic form and for data access

The highlights at a glance:

  • According to the audit versioning of documents and its verification through the version history of the document
  • Activity-related archiving of emails, which are archived in connection with the original transaction or business process
  • Tax office compliant for electronic archiving of emails and documents
  • Only those e-mails are archived that are intended for the business transaction
  • Several documents that belong to a business transaction can be combined into a document folder

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Absolute security through unique MasterKey and zero-knowledge technology

Encrypted storage of all documents in your central digital database

The highlights at a glance:

  • Every database created in PaperOffice receives a unique MasterKey
  • Without this MasterKey, which only you personally have access to, your database can not be accessed
  • In accordance with zero-knowledge technology guidelines
  • Data backup and encryption on binary level
  • AES-1024 encrypted storage directly in the mySQl database

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Revision-proof versioning by version history

The intelligent version control ensures according to legal requirements that the original document can be viewed at any time. Each change leads to a new version, to which you can travel like in a time machine.

The highlights at a glance:

  • Create new documents based on specific versions
  • Automatic versioning even of scanned documents or handwritten notes
  • PaperOffice integrated QR code creation for document recognition and automatic versioning
  • Import as versioning of files that are not in PaperOffice
  • Visual comparison of the changes of all existing versions

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Highest update rate

through the new integrated LiveUpdate® your installation is kept almost automatically in real time up to date: from new functions, through program adjustments, to adapt to standards and regulations.

The highlights at a glance:

  • Transparent operation in the background minimize administrative overhead
  • Immediate notification and reminder of important available updates
  • Integrated Download and Update Manager with automatic version adjustment
  • Regular feature, function, improvement updates usually every 2 weeks
  • Transparent background updates on important legal changes without user intervention
  • Transparent background updates in standard or code changes without user intervention

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Automated document processing in the background

Thanks to the innovative SmartSpell® text recognition and SmartSpell® text correction, PaperOffice automatically recognizes when new documents are available and automatically processes them in the background.

The highlights at a glance:

  • World's best OCR for unique excellent results
  • Decomposition of all files / paper documents stored in PaperOffice
  • Extensive real-time correction dictionaries (medical, financial, ...)
  • Supports more than 156 languages, including special character sets such as Cyrillic, Arabic, Asian
  • Transparent and resource-saving background
  • SmartSpell Text Correction learns automatically unrecognized terms after each text recognition and adds them to your personal dictionary

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Perfect OCR text recognition by industry dictionaries

PaperOffice's built-in FIS ™ (FileIntelligentSystem) gives you the ability to recognize every single file in your database using different languages without having to change your main setting PaperOffice automatically recognizes which language it is!

The highlights at a glance:

  • 99.3% detection of the document language by FIS ™ technology
  • Perfect AI based text recognition
  • Intelligent detection of document language for individual files
  • Automatic speech optimization based on the recognized document language
  • Manual definable document language possible for individual pages
  • Recordable document languages can be fixed on the basis of user control
  • Support all European languages, including special languages such as Catalan

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Integrated revision-proof data backup & mass export

PaperOffice has an integrated data backup module for the automated backup and restore of the entire database

The highlights at a glance:

  • PaperOffice backups are also encrypted with AES265 and compacted to save space as a 7z archive
  • A backup contains all data to exactly restore your database
  • Exports all available documents unencrypted as an original file and creates the folder structure in the file system
  • Due to the high security guidelines, you need the MasterKey for database recovery

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Password Safe promises order in passwords mess

Store and manage all passwords highly encrypted in PaperOffice with the help of the integrated Password Safe and contribute to security

The highlights at a glance:

  • All passwords are stored highly encrypted in your database
  • Create password categories with comments for private and public visibility
  • Expiration date and renewal date can be deposited

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PaperOffice and NAS - Perfect combination

Use PaperOffice in conjunction with the NAS, such as from Synology or QNAP and benefit from extensive functionality and security.

The highlights at a glance:

  • All data remains on the network on your NAS, such as Synology or QNAP
  • Easy installation and connection of the database with PaperOffice

What can the document management software PaperOffice do?

PaperOffice is the innovative document management software (DMS) for the paperless office, whether at home or in the company. This takes over the task of managing your documents and files both in paper form and in electronic format. The combination is made possible by the many years of experience in the field of document management development.

Generated program interface through experienceFirst of all, it is about coping with the flood of information. For many companies but also private households there is exactly this problem. Digitization is continuing at a rapid pace, but the interface between digital and analog documents is a segment in many companies that is often treated rather negligently.

In its former form document management was about the administration of digitized documents with an additional tagging for better retrievability. The former effort, however, was significantly higher compared to the normal document storage on a network drive. The reasons for this were very high costs for the necessary IT infrastructure, a specially trained staff and an extraordinary amount of time for additional keywording.

But the use of a document management system paid off only when archived documents had to be found quickly. For example, as a result of a telephone recall regarding one or another document, legal requirements, for example a tax audit. After all, the economic benefits of a document management system have long been very difficult to determine.

Multiple tests prove years of experience with DMS software
The current document management system PaperOffice 2019 sets new standards in document management. Digitization of paper documents, revision-proof e-mail archiving, high-performance text recognition, keyword search - no problem for PaperOffice 2019. Thanks to the innovative SmartSpell OCR text recognition, manual tagging is no longer required, but the document management software can even search the contents of the documents within seconds. The live keyword search delivers all hits in a jiffy. Filter settings limit the displayed search results by date, user, document type, user-defined fields, or keywords.

PaperOffice allows you to record documents in a variety of ways. Existing electronic files are integrated via drag & drop from the file system, by mass import of individual files or by importing the Windows folder structure into PaperOffice. ScanConnect, the standard integrated scanner module, scans scanned paper documents into the system in seconds. These can then be edited, saved, optimized and provided with individual notes.

The OutlookConnect module, in turn, enables fast and intuitive import of e-mails - without any third-party software. Storing e-mails and related attachments in shared folders ensures the greatest possible overview. Audit-proof e-mail archiving meets all requirements of the legislator (GoBD conformity).

PaperOffice places the highest value on safety! PaperOffice 2019 is not a cloud solution. All documents are stored locally - with up to 1024bit AES military encryption. So the control always remains with the user.

PaperOffice also meets the needs of entrepreneurs who do not want to put their most important business capital - their information - in the hands of third parties.

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