Data storage under "My PaperOffice Documents"

All folders and subfolders that contain your documents are stored locally in a mySQL database directly at your PC.

MySQL data storage is used for database creation and offers the maximum of what PaperOffice has to offer with its unique performance, capabilities and features. Not just all the files stored in PaperOffice directly encrypted at binary level directly into the mySQL database - no Windows file directory is needed. Thanks to the patented Stealth & Secure technology, no files are visible or findable in the file directory, but are stored with an AES -1024bit encryption secured directly in the mySQL database.

The mySQL database can reside on your local PC, network or NAS drive. In addition, mySQL data storage uses audit-proof versioning, guaranteeing legally compliant and legally compliant storage at absolutely the highest level.

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High security setup for maximum data security (Subfunction 1 from 7)

PaperOffice automatically handles all mySQL database operations. All information and files are stored in a central mySQL database. Implementation of the backup can be automated and easy to set up.


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Storage in the network (Subfunction 2 from 7)

The mySQL can be installed both locally and in the network. The setup of the mySQL database takes over for you the mySQL database manager, which carries out all necessary configurations and settings independently. Using the Database Manager, connect all the PCs on the network to the mySQL database to access and collaborate at the same time and benefit from many different benefits, such as, Swarm technology.


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MasterKey creation (Subfunction 3 from 7)

Every time you create a new database, PaperOffice generates a worldwide unique master key, which only you personally have access to. This complies with the zero-knowledge technology guidelines. Without this MasterKey your database can not be accessed. It should be noted that users are asked for the MasterKey at each database connection, so please make sure that the MasterKey is kept safe by you.


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Integration of audit-proof versioning (Subfunction 4 from 7)

The mySQL data storage system completely uses revision-proof versioning for perfect revision-proof data storage, which fully complies with all legal and statutory requirements. Of course, the version history is automatically supported.


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Revision-proof data storage and versioning according to GoBD and GDPdU (Subfunction 5 from 7)

All files and documents are stored auditable in PaperOffice and versioned. PaperOffice complies with all requirements of the GoBD (Principles for the proper management and preservation of books, records and documents in electronic form and data access), formerly GdpdU (Principles for Access to Digital Documentability Data). The original document can not be changed.


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Connect users to existing database (Subfunction 6 from 7)

Each user needs a unique PaperOffice account. After this has been created and you have logged in with the new data, you will be asked for a database. Select "Existing Database" and specify the path to the existing database.
In the next step, you will be prompted to enter the unique MasterKey that was created during database creation. After the MasterKey has been added, you will be connected to the database.


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Easy separation of currently connected database (Subfunction 7 from 7)

In order to disconnect from the currently connected database, you must first leave PaperOffice to access the login area. Select "Options" and "Next and Manage Database Connection". Then select "Disconnect database". Please note that in order to work actively with several databases, a separate PaperOffice account would have to be created for each database.

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