Document list

The document list shows all documents that contain one or the other folder or which have been saved under My Documents. It is the central display element in PaperOffice for the collection of documents.

The document list in PaperOffice was designed to give you as much information as possible about the document at a glance.

This way, added notes, tasks or contacts are already highlighted in the document list, which leads to process optimization and guarantees transparency.

Quick actions for the selected document via the context menu maximize the processing speed to an absolute maximum.

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Sort list (Subfunction 1 from 6)

All documents displayed in the currently selected folder and the displayed document list can be sorted extensively to display the documents according to specific criteria.

List function details

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Determine order (Subfunction 2 from 6)

The order of the documents can be changed accordingly by clicking on "New above" or "Old above".

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Mark documents (Subfunction 3 from 6)

To mark all documents within your document list, select "Mark all", this function is useful when you to move many documents to another folder. To undo the selection, select "Do not mark any".

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Move documents (Subfunction 4 from 6)

Documents can be easily moved between folders. To do this, select one (or more) documents by ticking the box and drag them into the corresponding folder with the left mouse button. Do not let go until the crossed-out symbol goes away.

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Everything visible at a glance (Subfunction 5 from 6)

The document list is the central element in PaperOffice and lists the documents that contain the folders. The document entries show the maximum amount of information that the document has.

List function details

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Context Menu with RapidEdit-technology (RET) (Subfunction 6 from 6)

All used document actions can be accessed with a simple right mouse click through the context menu. The intelligent RapidEdit technology (RET) even allows direct editing of the files that were not clicked on. RET ensures that all specified specifications are kept up-to-date.

List function details

Open with PaperOffice PDF-Viewer: Opens the selected PDF document or other PDF document which is available in the current document list with the integrated in PaperOffice PDF-Viewer. PDF-Viewer is the integrated viewer for PDF documents.
Open current version with ...: Opens the currently selected document or the document in the document list with the program, which you specify in the next step.
Check out and edit current version with ...: You can check out the currently selected document or another and edit it with various programs. PaperOffice automatically detects if something has changed on the document and versions it after it has been checked in again.
Edit with WorkBench: The powerful and innovative PaperOffice WorkBench allows direct editing of already in PaperOffice stored documents or documents, which are available in electronic format. So, for example, you can change the order of document pages, merge multiple documents, create new documents from individual pages of already existing documents, using various editing tools, such as Paint, erase or blacken page contents. The edited document can then be saved as a new document, printed, emailed, faxed or exported as a PDF. Here, the original document is edited and versioned after saving.
Make a copy in PaperOffice WorkBench: Makes a copy of this document in WorkBench. The difference to the previously described function is that the source document is not edited. Is recommended, if you want to create a new document based on existing one.
Copy text recognition to Windows clipboard: Copies the text recognized by SmartSpell text recognition to the Windows clipboard.
Add to favorites: Adds the currently selected document to your favorites list. The user's favorites are displayed in the folder view in the top left corner. A "copy" of the selected document is placed in the Favorites folder, the original of the added document remains in the existing PaperOffice folder.
Add to watch list: Adds the currently selected document to your watch list. The user's watch list is displayed in the folder view in the top left corner. A "copy" of the selected document is placed in the watchlist folder, the original of the added document remains in the existing PaperOffice folder.
Send with PaperOffice ShareHub: ShareHub is the intelligent hub for securely sending your documents. Thus, in the next step after selecting the recipient data, you can also select the cover page / cover letter and request the confirmation via receipt.
Export current version and save as ...: The current version of the document can be exported in the next step and saved in any location.
Properties: Opens the properties of the currently selected document.
Delete permanently: Permanently deletes the currently selected document from your database. Please note that the document and all related data will be permanently deleted and the process can not be reversed.

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