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Your personal PaperOffice expert will take care of everything for you (Subfunction 1 from 66)

In order that you have time for more important things, an expert on the problems of integration in the industry PaperOffice adopts various tasks for all use PaperOffice, starting with the preparation of requirements and planning through installation and configuration, training and ending with an introduction summarizing.
You will always have one contact person from PaperOffice, which coordinates all the work - regardless of what is needed and how to solve a particular problem.


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PrinterConnect (Subfunction 2 from 66)

PrinterConnect is a virtual printer, which is automatically installed by PaperOffice to store information from any application.

By a simple command „Print on PaperOffice“ the printed document will be directly converted in a PDF/A for long-term archiving and stored directly in PaperOffice.

PrinterConnect works with any commercial software together.


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Document list (Subfunction 3 from 66)

The document list shows all documents that contain one or the other folder or which have been saved under My Documents. It is the central display element in PaperOffice for the collection of documents.

The document list in PaperOffice was designed to give you as much information as possible about the document at a glance.

This way, added notes, tasks or contacts are already highlighted in the document list, which leads to process optimization and guarantees transparency.

Quick actions for the selected document via the context menu maximize the processing speed to an absolute maximum.


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Virtual documents (Overview) (Subfunction 4 from 66)

Virtual documents are the central storage elements in PaperOffice and are stored in folders that act as a collection container for your documents.

You can put virtually any content, such as paper documents, in a virtual folder, insert files or digital pictures. Virtual folders are similar to standard hanging folders or familiar Windows folders. Subsequently, the documents can be extensively provided with various properties, linked with contacts, put on resubmission, and provided with user rights.

The documents are collected, sorted and stored in a digital central database, which is optionally located on your local PC, server or NAS drive.


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(Subfunction 5 from 66)


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(Subfunction 6 from 66)


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ScanConnect (Subfunction 7 from 66)

This is the central tool to scan paper documents or read image files directly from the hard disk as virtual scan.

Optionally enable scanning options such as ADF or Duplex if your scanner does not automatically enable them.

Then you can choose what to do after scanning, such as Separation: White separation sheets are searched and the documents are separated into individual parts.

ScanConnect supports virtually all commercially available scanners, duplex scanning, as well as the automatic document feeder.


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(Subfunction 8 from 66)


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(Subfunction 9 from 66)


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(Subfunction 10 from 66)


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(Subfunction 11 from 66)


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(Subfunction 12 from 66)


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Original storage location (Subfunction 13 from 66)

Here can be stored where the original document was filed. Original storage locations can be administered in the original storage location management. You will find the matching original document quickly or be eg pointed out to destroy the original while deleting the document folder.


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Document folder type (Subfunction 14 from 66)

To each document folder can be assigned a primary and secondary document folder type. According to these document folder types can be filtered in the display manager to, for example, show only invoices. Document folder types can be created and administrated freely.


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Document folder date (Subfunction 15 from 66)

Select document folder date directly in the document folder. The display manager can be narrowed down to those dates in order, for example, to show only document folders, which last may have been created.


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Reference number (Subfunction 16 from 66)

You can add the document folder date directly to search for it later, for example, with advanced search function.


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Sums and Tax (Subfunction 17 from 66)

To the document folder could be deposited net and gross amounts and the respective tax rate. This allows you to calculate the amount of selected folders in the document folder list.


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Document folder note (Subfunction 18 from 66)

To any document folder can be stored notes, hints or work instructions. These are automatically displayed as a virtual PostIt, once the document folder is displayed.


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Integration of documents preview (Subfunction 19 from 66)

Integration into document folder preview: This will be expanded with a tab "deposited notes" and provides so directly in the preview to all the document folder note


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ScreenCapture (Subfunction 20 from 66)

With ScreenCapture you can create screenshots at the push of a button and save them directly in PaperOffice.

Screen printing from SAP or online banking? No problem. Simpler pressure on the print button creates the desired screen print and passes it to PaperOffice.


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Document folder status (Subfunction 21 from 66)

Each document folder can be provided with status states. These statuses are listed visible in the document folder list, which greatly simplifies the internal workflow.


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Virtual documents (Basic properties) (Subfunction 22 from 66)

In basic properties of the virtual documents, freely selectable document names can be entered and additional dates, such as "Date on the document", "Inbox or resubmission date" can be defined. This will allow you to limit your search to specific document properties, such as dates, later.

In addition, additional document comments can be entered or the document content can be described.


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Virtual documents (Tagging) (Subfunction 23 from 66)

You can prioritize documents to indicate that the document has an importance level from "low" to "high." In addition, the document status can be specified, this can be assigned a color, which appears in the document list.

Keywords, document types and original locations can also be stored.


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OutlookConnect Email Submission (Subfunction 24 from 66)

The OutlookConnect establishes a dynamic live real-time connection to your installed Outlook.

This way you can easily archive your emails from Outlook to PaperOffice. These can be easily tagged using Exchange.


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OfficeConnect Word&Excel Submission (Subfunction 25 from 66)

Office documents can be added from the interface, via drag & drop or directly from Microsoft Office. The added Office documents are then processed with SmartSpell text recognition and stored in highly encrypted form in the PaperOffice database.


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FolderConnect directory monitoring (Subfunction 26 from 66)

Directory Monitoring lets you monitor Windows directories and Outlook directories and perform predefined actions when new files exist in these directories.

For example, import new files into the folders you specify, which are assigned a specific label and document status.

This offers almost unlimited possibilities to fully automatically record, tag and save files of any kind in PaperOffice.

In addition, and not by default, PaperOffice also provides support for XML control files.


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Virtual documents (Custom forms) (Subfunction 27 from 66)

The custom forms allow maximum customization of the virtual documents. So you can add quite a lot different custom fields.

You can determine which types of documents are displayed and see how many documents use one or the other custom fields.

With the Form Designer, new forms are quickly recreated and integrated directly into the document if desired.


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User management (Subfunction 28 from 66)

Central user administration gives you an overview of all user data and their release levels.

In PaperOffice user management provides numerous functions for managing complex user structures within your network with different rights and assignment of release levels.

You can also create custom groups and determine who has access to what and where. Thus, users who do not conform to the access level can not see the folders or documents.


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Virtual document folders (Object management) (Subfunction 29 from 66)

All documents that belong to each other and should not be linked together by a folder, such as those that are related to a business transaction (Request A123, Offer A123, Invoice A123, Reversal A123, etc.) can be linked in document folders.

Each added document is displayed and listed directly as a preview image.

New documents can be quickly retrieved from e.g. Scanner, disk or network, added via drag & drop and connected to a document folder.


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Virtual documents (Safety | Release level) (Subfunction 30 from 66)

In addition, you can specify explicitly which release level one or the other document has. Users below this release will not see the document.


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Network and Teamwork (Subfunction 31 from 66)

Networking and teamwork make it easy to work with centrally stored documents and information.

Even assigning and controlling tasks to other users of documents is done in seconds.

In doing so, network control constantly ensures that e.g. Users throughout the network can only see the documents and information they have been authorized to access, and documents can not be opened simultaneously for processing in order to avoid inconsistent data.

Comprehensive tools and tools for network-wide teamwork combined with automatic task history and integrated messaging tools within PaperOffice databases create perfect workflows and provide the ultimate in security and visibility.


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Data storage (Subfunction 32 from 66)

All folders and subfolders that contain your documents are stored locally in a mySQL database directly at your PC.

MySQL data storage is used for database creation and offers the maximum of what PaperOffice has to offer with its unique performance, capabilities and features. Not just all the files stored in PaperOffice directly encrypted at binary level directly into the mySQL database - no Windows file directory is needed. Thanks to the patented Stealth & Secure technology, no files are visible or findable in the file directory, but are stored with an AES -1024bit encryption secured directly in the mySQL database.

The mySQL database can reside on your local PC, network or NAS drive. In addition, mySQL data storage uses audit-proof versioning, guaranteeing legally compliant and legally compliant storage at absolutely the highest level.


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SQL database manager (Subfunction 33 from 66)

The PaperOffice database manager fully automatically configures the mySQL database for use with PaperOffice, makes necessary system adjustments and creates all tables and indexes needed for mySQL operation.

This unique mySQL setup is required to enable the Stealth&Secure module, auditable data storage module, versioning module, and encryption module AES1024 encryption.


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Live quick search (Subfunction 34 from 66)

The live keyword search works like a search engine, with which you will quickly find all your documents and files stored in PaperOffice.

In doing so, the live keyword search does not differentiate from the original source medium, but searches through high-performance algorithms for all available information in real time, regardless of whether it is e.g. is a paper document, PDF document, office file or digital photo. Even stored notes, tasks and folder names are searched: You get by enter a simple search word all results, no matter where and how they were saved.


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Revision-proof versioning (Subfunction 35 from 66)

The revision-proof version ensures legally and according to law that the original document, which was saved in PaperOffice, can not be changed and is always available.

Once a document is modified, a shadow copy is created and automatically versioned. You can then save notes for this version and jump to versions at any time, just like in a time machine.

The original document will always remain untouched as version 1.0 and can not be changed even with technical aids.


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Display of user data (Subfunction 36 from 66)

In the search results will be directly displayed, who changed the document folder last time and what date.


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Smart search bar (Subfunction 37 from 66)

Have you ever searched desperately for a document on your computer? Annoyed by a hidden and / or unhelpful search function that barely offers filtering options? Or do you have to enter special characters again and again to carry out an extensive search?

Then you already know from your own experience how important an intelligent search and an effective search function are for document management systems.


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Update & Support Package (USP) (Subfunction 38 from 66)

Das Update & Support Paket stellt nicht nur sicher, dass Sie jederzeit das neueste und beste PaperOffice-Release nutzen, sondern gibt Ihnen auch durch umfangreiche erstklassige Supportleistungen das gute Gefühl in sicheren Händen zu sein und einen ganz persönlichen Ansprechpartner an der Seite zu haben.


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Proven and perfect document and folder structures (Subfunction 39 from 66)

Our PaperOffice experts analyze and plan together with you how to optimally integrate your industry solution into your existing workflow and employee flow.

By using PaperOffice your current infrastructure as well as your current working method will be optimized to the maximum and all resources will be used efficiently.


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Tailored and high-performance document management (Subfunction 40 from 66)

All workstations are optimally equipped with PaperOffice, ready for productive operation immediately and all necessary measures and adjustments, such as The creation of users with access right assignment based on your individual specifications is done by our experts so that you can concentrate fully on the use of PaperOffice.


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Individual and specially adapted registration forms (Subfunction 41 from 66)

For the perfect integration into your work processes, custom forms are created on the basis of field-proven procedures and integrated directly into PaperOffice.

By directly storing and storing acquisition data together in the information and document pool, your working method is optimized to a maximum.


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Global adaptation and optimization based on your planning data (Subfunction 42 from 66)

All required program specifications are set up directly and specifically for you and already preconfigured. This includes the addition of custom and required custom fields for the individual capture of specific data as well as the modification or addition of already used document colors or symbols.


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Document preview (Subfunction 43 from 66)

The document preview is the central element, which always presents a comprehensive preview of the currently selected document.

Clicking on each page displays it as a large preview image.

Furthermore, to the right of the document preview are various possibilities offered by OCR or e.g. call the versioning of the document.


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Capture existing documents and document optimization (Subfunction 44 from 66)

Existing documents can be completely or partially imported into your PaperOffice, tagged and categorized as desired.

Even your own cover pages for your documents can be printed out by the integrated PaperOffice QR Code creation according to your request and released for further use.


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Virtual documents (Contacts | Addresses) (Subfunction 45 from 66)

Virtual documents can be linked to contacts or addresses for later filtering directly from Contact Management.

To which customer do you have which documents?

Just go to the contact management and select the contact to see all the documents associated with the contact.

Furthermore, individual comments can be deposited to each linked document. In conjunction with the OutlookLiveConnect even existing Outlook contacts can be linked.


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WorkBench (Subfunction 46 from 66)

Allows direct editing of documents already stored in PaperOffice or in electronic format without the software required for them.

This allows you to change the order of document pages, to link multiple documents, and to create new ones from individual pages of existing documents.

In addition, the document can then be saved or versioned, printed, emailed, faxed or exported to PDF in seconds as a new document.

Pages of different documents can be easily linked together.


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Calendar view (Subfunction 47 from 66)

The comprehensive PaperOffice calendar view shows you important date-related documents and events at a glance.

You can link any number of documents to events, which then appear directly in the appointment and follow-up administration.

You also support filter settings, task due and task completion, keywords and status.


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Contact- and address management (Subfunction 48 from 66)

With built-in network-enabled contact and address management, you can associate contacts with your documents.

To be e.g. view all documents that have already been linked to a specific person and get access to important contact information in the document list.

For example, when an incoming invoice is called, the linked contact can be displayed automatically and all other documents available for this contact.


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Menu items via Tray Icon (Subfunction 49 from 66)

You would like to quickly scan, import, take a screenshot or archive a website? No problem, with just one click with the right mouse button, the main functions are a click away.


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Data backup (Subfunction 50 from 66)

It's always annoying when data is lost. Whether it's just a matter of individual documents, or a loss of data on a larger scale. Just in case you need to make a little more provision and run a regular backup of your database.

With the advanced backup features of the PaperOffice archive solution, you can automatically back up and restore your data as needed.


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(Subfunction 51 from 66)


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(Subfunction 52 from 66)


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ImportConnect (Subfunction 53 from 66)

With ImportConnect you can import quickly and safely external data stores in the PaperOffice database.

Various import sources are available, which are constantly expanding.

You organize so far all documents in many directories or some other software? ImportConnect helps you to read large volums of data automatically. Thanks to the IntelliMode all data are already checked during the import process for consistency and validity.

Furthermore, you can e.g. import your file system directory structure alone or with the documents inside documents.

To start the mass importer, first select the folder where you want to import one or the other and right-click to open the context menu. Then select "Bulk import to this folder"


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MassExport (Subfunction 54 from 66)

To automatically export files or documents from PaperOffice, it can be easily done via the PaperOffice Mass Export.

So you can export all available documents unencrypted as an original file with the 1-Click mass export and folder structure in create file system.


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Folder list (Subfunction 55 from 66)

The Folder Management allows to create individual folder structures with upper and lower folders.

These various folders can then be visually marked, a note can be deposited, connected with contacts or provided with release levels.

For network-enabled versions, different folder structures are used for an even more personalized work environment.


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SmartSpell text recognition (Subfunction 56 from 66)

The world's most unique SmartSpell text recognition tool extracts the text from just about any file or paper document and creates a full-text search catalog.

Extensive sector-specific dictionaries from many different areas such as medicine, law, business and industry ensure this perfect text recognition. SmartSpell supports more than 160 languages and, of course, all special character sets from Cyrillic to Japanese to Arabic.


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Document folder (Subfunction 57 from 66)

Several documents that belong to a business transaction, such as due to tax reasons, can be connected to a document folder. So all requirements of the german GoBD, formerly GdpdU, are fulfilled. These documents are still stored individually in PaperOffice, but they are interrelated.

This allows you to submit this document folder, either digitally or in paper form, with process information and the required signature, at the request of the reviewer.


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SmartSpell text correction (Subfunction 58 from 66)

Intelligent SmartSpell text correction automatically learns unrecognized terms after each text recognition and adds them to your personal dictionary.

You can either choose from these suggestions or add your own specific words.

After this learning process, SmartSpell will automatically correct all other text identifiers based on your specifications.


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Manage SmartSpell Dictionary (Subfunction 59 from 66)

Intelligent SmartSpell text correction learns unrecognized terms after each text recognition and adds them to your personal dictionary.

The administration lists the recognized words as well as the terms marked for replacement. You can also correct it afterwards or add your own specific words.


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Notes and tasks administration (Subfunction 60 from 66)

Annotations and tags can be placed directly on your documents and files.

In addition, you can assign tasks and schedules to the notes.

Unfinished or already completed tasks can be recorded clearly.


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PasswordSafe passwords management (Subfunction 61 from 66)

The password manager integrated in PaperOffice manages all passwords stored by you in a highly secure encrypted manner. You can search for them as well as a category can be deposited.

Add an additional expiration date to ensure the security of your passwords from outside.


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Document status administration (Subfunction 62 from 66)

Documents can be tagged with status states, among which u.a. can be filtered.

Optionally, set a status that the document has, and assign a color in status administration. The document status is highlighted in the document list.


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Document Type administration (Subfunction 63 from 66)

You want to define your own document types such as invitation, offer, delivery note, for your own research?

No problem, with PaperOffice's built-in document type management, you can not only set your own document types and assign them, but also control custom fields by document type.


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Keywords administration (Subfunction 64 from 66)

This gives you the option to create your own customized fields and to use them in virtual documents.

You need the input field "customer number"? With just a view clicks they are available for you.

And that also in advanced search and document folder lists. To the fields can be field types assigned and even default values.

Custom fields can be displayed for explicit document types or for all document types.


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Original storage management (Subfunction 65 from 66)

Here can be predefined, where the original documents and the original files are kept, which are stored in PaperOffice.

These predefined storage places are available in every document, in document properties and tagging via quick selection.

Original storage management allowes you to find important files, reports or certificates in original form in a very short time with just a few clicks.

The scanned original is for quick viewing anytime available in PaperOffice and the original storage location is also visible at all times.


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Custom fields management (Subfunction 66 from 66)

This gives you the option to create your own customized fields and to use them in virtual documents.

You need the input field "customer number"? With just a view clicks they are available for you.

And that also in advanced search and document folder lists. To the fields can be field types assigned and even default values.

Custom fields can be displayed for explicit document types or for all document types.

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