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Keywording of documents

Assign extensive information, link to contacts and even store special accounting data for receipts and invoices.

With the extensive and flexible document keywording, you are guaranteed to find and filter every document and can export everything with one click, ready for account assignment, e.g. for your tax advisor.

Makes your life easier

PaperOffice centralizes all your information into your new digital office. Guaranteed highly secure without cloud, lightning fast with its own search engine, intelligent with built-in AI processing and easily integrated into any environment.

All in one software

With over 740 built-in functions, API and OnlineServices, PaperOffice will solve any task you require, integrate seamlessly into your working environment and always be at your side. No one offers you so much without any add-on modules in one software.

A true time saver

Never search again, never wait again, never depend on others again. With PaperOffice you save an incredible amount of time and money, work completely location-independent if you wish and concentrate on the really important things.

Add information and data to documents


Add detailed information and e.g. document data or contact links to each document. You can export everything to Excel including the PDF file and run further evaluations or hand it over to your tax consultant for reading.

All relevant document data

Store all important information directly in the document and export everything at any time e.g. to Excel including the PDF file.

Special document data

Vouchers and invoices can already be pre-assigned in detail in PaperOffice. Even the tax number is checked online for validity!

Manually or with PIA-AI

All keyword fields and document data can be edited manually or recognized and filled in fully automatically by PIA in the document.

Add information and document data to documents


Manual or automatic keywording


You can edit all document data such as keywording, extended information, virtual post-its and document data either manually or the integrated AI PIA will do it for you fully automatically.



Freely definable selection lists


All available selection lists such as document status, document type, keywords and original storage can be freely edited if, for example, you need a document type that PaperOffice does not know.



Classification and release level


So that only authorized persons see the document, you can define a release level, if and when the document appears in the system and thus hide it for all who are not authorized.



Document data for DATEV-compatible account assignment


Add special document data such as document number, totals, currency, accounts as well as booking notes to the documents and create data records which can be imported directly into e.g. DATEV.



Tax number validity check online


PaperOffice can validate tax numbers stored in the document data directly online at the European VIES and thus check the validity of the tax number.



Account assignment in PaperOffice and export to DATEV


PROGRAM SCREENSHOTS


Document properties
Document data
Classification and security

VIDEOS


Quick introduction to the PaperOffice interface
Automation through document templates and storage masks
Document entry and transfer to tax advisors
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* Use of PaperOffice®, PaperOffice® API, PaperOffice® Online API or PaperOffice® components in third-party software

PaperOffice is a professional product / solution / ecosystem, which is primarily aimed at commercial users with more than 3 to 80 workstations.
PaperOffice can also be used privately and with fewer workstations without any problems if it corresponds to your price-performance ratio. To use PaperOffice on more than 80 workstations, PaperOffice CUSTOM should be used. We recommend, especially for professional use, to keep PaperOffice PLUS active at all times, which is associated with additional costs. Due to external influences, such as Windows updates, updates of other installed software, which system components change, etc., without an active PaperOffice PLUS, no guarantee is given for perfect function. Each PaperOffice license includes PaperOffice PLUS for 6 months, this is not automatically extended by PaperOffice and can, optionally, be booked after it has expired. All licenses purchased in the PaperOffice online shop have a 30-day right of withdrawal, i.e. you can withdraw from the purchase at any time as long as no payment has been made and the license has thus been activated and no services have yet been used. Time quotas for advice, presentation and support without active PaperOffice PLUS are limited in time and are decided by the PaperOffice team individually and based on experience.
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