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Automatic email archiving

Direct monitoring of POP3 accounts with AI-based archiving including processing of all attachments

Much better than normal email archiving:
PaperOffice automatically connects all attachments to the source email, thus archiving everything legally compliant and perfectly keyworded thanks to PIA.

Makes your life easier

PaperOffice centralizes all your information into your new digital office. Guaranteed highly secure without cloud, lightning fast with its own search engine, intelligent with built-in AI processing and easily integrated into any environment.

All in one software

With over 740 built-in functions, API and OnlineServices, PaperOffice will solve any task you require, integrate seamlessly into your working environment and always be at your side. No one offers you so much without any add-on modules in one software.

A true time saver

Never search again, never wait again, never depend on others again. With PaperOffice you save an incredible amount of time and money, work completely location-independent if you wish and concentrate on the really important things.

Legally compliant and logically linked


PaperOffice not only archives each email in a legally secure PDF/A format for long-term archiving, but also stores attachments separately and logically links them to the source email. Intelligent PIA processing included.

Direct POP3 archiving

PaperOffice can directly access any number of POP3 email accounts, retrieve the new emails from there, process them and store them in a legally secure way.

Intelligent archiving strategies

Choose whether to archive only the email, attachments or both together in a logically linked manner. You can even specify blacklist or passwords.

AI-based PIA processing

Identical to all monitoring available in PaperOffice, you can choose between PIA AI mode or fixed filing indexing.

PaperOffice archives every email intelligently and securely


Integrated EmailConnect


PaperOffice's integrated EmailConnect transparently monitors any number of POP3 email accounts in the background. As soon as new emails arrive, they are processed according to your specifications and archived in a legally secure manner.

Email archiving made easy:
Add POP3 account, set rules or let PIA AI decide. Done! PaperOffice converts all emails into legally compliant PDF documents and logically links the attachments to the email.



Legally compliant storage


All emails are automatically converted to PDF/A format for long-term archiving and PaperOffice treats them as one document.

You have all the options such as keywording, keyword search and security as all emails are treated as documents by PaperOffice.



Automatic attachment archiving


Email attachments are automatically extracted by PaperOffice and stored separately as a document. Through the intelligent archiving strategy you can always choose per mailbox what exactly should be archived.

The entire archiving process is always identical to any file addition, except that the document itself is logically linked to the source email to comply with GOBD requirements.



Definable storage rules


PaperOffice EmailConnect, like all other available monitoring, always accesses already created document templates and storage masks.

So through shared access, it doesn't matter whether you add a document as an email attachment or, for example, via drag & drop - once learned, documents are always automatically recognized.



AI-based processing


PIA AutoFill and PIA AutoContact work ingeniously together with monitoring. All relevant document content is recognized and the document is automatically keyworded. This also works with contacts!

And if you have already learned in documents, PIA can automatically recognize which document template it is and then use the appropriate storage mask.



PaperOffice archives emails as legally compliant PDF documents


PROGRAM SCREENSHOTS


POP3 monitoring management
POP3 access data defaults
PIA or manual filing

VIDEOS


Fast document scanning with intelligent scan module
Digitize document batches with separator page split
Scanning via Scan2Folder / scanning to directories
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* Use of PaperOffice®, PaperOffice® API, PaperOffice® Online API or PaperOffice® components in third-party software

PaperOffice is a professional product / solution / ecosystem, which is primarily aimed at commercial users with more than 3 to 80 workstations.
PaperOffice can also be used privately and with fewer workstations without any problems if it corresponds to your price-performance ratio. To use PaperOffice on more than 80 workstations, PaperOffice CUSTOM should be used. We recommend, especially for professional use, to keep PaperOffice PLUS active at all times, which is associated with additional costs. Due to external influences, such as Windows updates, updates of other installed software, which system components change, etc., without an active PaperOffice PLUS, no guarantee is given for perfect function. Each PaperOffice license includes PaperOffice PLUS for 6 months, this is not automatically extended by PaperOffice and can, optionally, be booked after it has expired. All licenses purchased in the PaperOffice online shop have a 30-day right of withdrawal, i.e. you can withdraw from the purchase at any time as long as no payment has been made and the license has thus been activated and no services have yet been used. Time quotas for advice, presentation and support without active PaperOffice PLUS are limited in time and are decided by the PaperOffice team individually and based on experience.
PaperOffice delivers online license orders risk-free without prepayment on open account and does not charge VAT.
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