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Get started with PaperOffice

We have a variety of videos and additional tutorials on our official YouTube channel and in our helpdesk.

This quick start page will help you install and configure PaperOffice and teach you the basic features to get up and running quickly.

Makes your life easier

PaperOffice centralizes all your information into your new digital office. Guaranteed highly secure without cloud, lightning fast with its own search engine, intelligent with built-in AI processing and easily integrated into any environment.

All in one software

With over 740 built-in functions, API and OnlineServices, PaperOffice will solve any task you require, integrate seamlessly into your working environment and always be at your side. No one offers you so much without any add-on modules in one software.

A true time saver

Never search again, never wait again, never depend on others again. With PaperOffice you save an incredible amount of time and money, work completely location-independent if you wish and concentrate on the really important things.

Inform




What is PaperOffice

Explains what PaperOffice is as well as how it works and why it is used.

Must see



Program interface

Explains the program interface and basic operation

Must see

Program installation




Standard installation

Shows the installation on one PC. In a network PaperOffice is installed on each PC.



Terminal server

Shows the installation on a Windows Server 2019 for use in terminal mode.

Database setup




Express (Local database)

Recommended for single-user installations without NAS and without an external database server.



QNAP NAS

PaperOffice works with the integrated MySQL (from V5.6) / MariaDB (from V5.5) server together.



Synology NAS

PaperOffice works with the integrated MySQL (from V5.6) / MariaDB (from V5.5) server together.



External MySQL / MariaDB server

External MySQL / MariaDB serverConnect PaperOffice to your own database server or Amazon WebServices AWS



Configure MariaDB 10 server

To use MariaDB 10, the my.cnf file must be modified.

Capture of documents with PaperOffice




Automatic scanner / copier monitoring

Steps to Easily Add Windows Folder to Automatically Monitor and Add Documents (Scan2Folder)



Scanner / Fast scanning

With the integrated scanner ScanConnect you can scan your paper documents, store them in an audit-proof manner and carry out text recognition.



Digitize stacks of documents with separator pages

Scan several documents at once with separator pages and save individual documents in PaperOffice.

Automatic AI document recognition and filing




Filing process with PIA

Highly efficient document filing thanks to AI-based PIA AutoFill and PIA AutoContact



Automation with document templates

Teach-in document templates and automatically trigger storage masks



Creating variables and using them in storage masks

Read out document data as a variable from the document and store it fully automatically

Search/Filter, Edit, Export/Send




Live keyword search and filters

Find everything quickly with the help of the search and filter functions integrated in PaperOffice.

Microsoft Office Connection, Contacts and Calendar




CRM contact management

Manage contacts, link them to existing documents and save your own email passwords.

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Workflow management and task assignment




Working efficiently with workflows part 1

Realize multi-level checking and approval processes with PaperOffice Control, such as for an invoice approval and request for digital approval.



Working efficiently with workflows part 2

Realize multi-level checking and approval processes with PaperOffice Control, such as for an invoice approval and request for digital approval.



Tasks and completion

Assign tasks to documents, add tasks to existing notes or the entire document, or create, comment on and delete general tasks.



Digital notes, comments, symbols, stamps

Put notes on certain document areas or on the entire document and create general notes (not document-related).

Security and encryption technology




Document entry and transfer to tax advisors

Document entry and transfer to tax advisors



Local database backup

Perform automatic backups of a local database and restore them at any time

Contact Us

We love to help you


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* Use of PaperOffice®, PaperOffice® API, PaperOffice® Online API or PaperOffice® components in third-party software

PaperOffice is a professional product / solution / ecosystem which is primarily aimed at commercial users with more than 3 up to 80 workstations.
PaperOffice can also be used privately without any problems and with fewer workstations if it corresponds to your price-performance ratio. To use PaperOffice on more than 80 workstations, PaperOffice CUSTOM should be used. We recommend keeping PaperOffice PLUS active, especially for professional use, which is associated with additional costs. Due to external influences such as Windows updates, updates of other installed software which change system components, etc., without an active PaperOffice PLUS no guarantee is given for perfect function. Each PaperOffice license includes PaperOffice PLUS for 6 months, this is not automatically extended by PaperOffice and can, optionally, be booked after it has expired. Time contingents for advice, presentation and support without active PaperOffice PLUS are limited in time and are decided by the PaperOffice team individually and based on experience.
PaperOffice delivers online license orders risk-free without prepayment on open account and does not charge VAT.
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PaperOffice®, PaperOffice Paperless Office®, PaperOffice Digital Office® and the PaperOffice logo are registered trademarks of PaperOffice Limited Europe in Europe and/or other countries