PaperOffice Video Quick Start

What can PaperOffice PaperOffice functions
- Capture of documents with PaperOffice
  Scan paper documents
  
  ❯ Integrated ScanConnect
  
  ❯ AI-based scan optimization
  
  ❯ Scan processing and QR codes
  
  ❯ PDF/A for long-term archiving
  
  ❯ Separation pages and batch scanning
  
  Capture digital media manually
  
  ❯ Support for any file format
  
  ❯ All capture tools on board
  
  ❯ XML-enabled PDF printer
  
  ❯ ScreenCapture for screenshots
  
  ❯ WebCapture for web pages
  
  Automate capture
  
  ❯ Intelligent directory monitoring
  
  ❯ AI-based document templates
  
  ❯ Definable storage masks
  
  ❯ Fixed keywording rules
  
  ❯ Run in the background
- Upload forms and online capture
  Automatic email archiving
  
  ❯ Integrated EmailConnect
  
  ❯ Legally compliant storage
  
  ❯ Automatic attachment archiving
  
  ❯ Definable storage rules
  
  ❯ AI-based processing
  
  Upload forms and online capture
  
  ❯ Integrated DropPage
  
  ❯ Freely designable online forms
  
  ❯ Can be integrated into own website
  
  ❯ Definable storage rules
  
  ❯ Flexible security settings
  
  Capture via email address
  
  ❯ Integrated DropMail
  
  ❯ Freely selectable email addresses
  
  ❯ Automatic attachment archiving
  
  ❯ Definable storage rules
  
  ❯ Whitelisting and file defaults
- Automatic AI document recognition and filing
  Automatic keywording
  
  ❯ Integrated PIA AutoFill
  
  ❯ Recognizes document data like totals and currency
  
  ❯ Recognizes document type and keywords
  
  ❯ Detects document date and document number
  
  ❯ Automatic suggestions in PIA storage
  
  Automatic contact recognition
  
  ❯ Integrated PIA AutoContact
  
  ❯ Recognizes address and contact data
  
  ❯ Recognizes IBAN and tax numbers
  
  ❯ Document display by contact
  
  ❯ Automatic suggestions in PIA storage
  
  Learn in and read out documents
  
  ❯ Integrated PIA Automate
  
  ❯ Intelligent learning in of documents
  
  ❯ Reading of document contents as variables
  
  ❯ Extensive functions like scripting and REGEX
  
  ❯ Automatic execution of storage masks
- Workflow management and task assignment
  Workflows and task assignment
  
  ❯ Integrated PaperOffice Control
  
  ❯ Red/Green decisions and digital approval
  
  ❯ Work instructions and due date monitoring
  
  ❯ Assignment to users or entire departments
  
  ❯ Automatic email notification and status
  
  Tasks and notes
  
  ❯ Direct marking of document areas
  
  ❯ Assign an unlimited number of tasks
  
  ❯ Visual markings such as stamps or colors
  
  ❯ Automatic deadline monitoring in the briefing
  
  ❯ Transparent progress monitoring
  
  Calendar and reminders
  
  ❯ Document date and receipt date
  
  ❯ Resubmission date and due date
  
  ❯ Mark as done and undone
  
  ❯ Visual display in calendar view with filter
  
  ❯ Team calendar or personal calendar
- Microsoft Office Connection, Contacts and Calendar
  Integration in Microsoft Office
  
  ❯ Direct integration into Outlook, Word and Excel
  
  ❯ Send documents via Outlook
  
  ❯ Outlook folder monitoring
  
  ❯ Email attachment archiving via drag & drop
  
  ❯ Automatic copy creation as PDF
  
  CRM contact management
  
  ❯ Automatic document linking
  
  ❯ Automatic import from Outlook and CSV
  
  ❯ Deposit of IBAN and tax numbers
  
  ❯ User defined contact fields
  
  ❯ Category and keyword assignment
  
  Daily briefing with appointment management
  
  ❯ All dates and deadlines centralized
  
  ❯ Automatic workflow integration
  
  ❯ Synchronization of document resubmissions
  
  ❯ Direct access to documents with preview
  
  ❯ Monitoring of deadlines across the network
- Keywording, folder, view manager
  Keywording of documents
  
  ❯ Manual or automatic keywording
  
  ❯ Freely definable selection lists
  
  ❯ Classification and release level
  
  ❯ Document data for DATEV-compatible account assignment
  
  ❯ Tax number validity check online
  
  User defined document fields
  
  ❯ Direct integration into document properties
  
  ❯ Extensive different field types (text, date, ...)
  
  ❯ Dynamic selection lists through readable JSON files
  
  ❯ Export as Excel file for further processing
  
  ❯ Automatic integration in all filter and search processes
  
  Storage folders and virtual folders
  
  ❯ Integrated FolderLock for user access control
  
  ❯ Automatic contact linking for storage folders
  
  ❯ Assign icons and color labels
  
  ❯ Unlimited storage folders and virtual folders
  
  ❯ Virtual document display and document referencing
- Search / Filter, Edit and Version
  Perfect OCR full text indexing and search filters
  
  ❯ OCR text recognition of all documents and media
  
  ❯ Trainable text correction thanks to SmartSpell
  
  ❯ Full text indexing of all text content for 160 languages
  
  ❯ Automatic language recognition and optimization
  
  ❯ Live keyword search for a "google-like" search experience
  
  Editing and versioning documents
  
  ❯ Edit documents with WorkBench
  
  ❯ Page editing like blackening and export function
  
  ❯ Document editing with any application
  
  ❯ GOBD and audit-proof versioning
  
  ❯ Document control against double editing
  
  Export and send documents
  
  ❯ Bulk export in original format or as PDF file
  
  ❯ Creation of self-supporting archives / databases
  
  ❯ Direct sending via Microsoft Outlook thanks to ShareHub
  
  ❯ Export as Excel file with all available document data
  
  ❯ Export function for tax advisors (Excel + folder + PDF)
- Security and encryption technology
  Encryption technology
  
  ❯ Use of MySQL / MariaDB databases
  
  ❯ Direct storage in binary format in the database
  
  ❯ AES-1024bit document encryption
  
  ❯ Rotating storage containers through ChunkTech
  
  ❯ External data storage
  
  User management and access rights
  
  ❯ Integrated user management
  
  ❯ Multi-level definable user rights
  
  ❯ Lock folders with FolderLock
  
  ❯ Freely selectable release levels for users
  
  ❯ Automatic document classification
  
  GOBD and audit compliant storage
  
  ❯ Revision security through shadow copies
  
  ❯ Version control for unlimited versions
  
  ❯ Tax office compliant storage
  
  ❯ Data transfer as a self-supporting archive
  
  ❯ Real-time access for tax consultants
- Supported storage options
  NAS and SAN devices
  
  ❯ Automatic database setup
  
  ❯ Automatic NAS optimization
  
  ❯ Automatic database server configuration
  
  ❯ Supports external NAS devices via TCP/IP
  
  ❯ Automatic Plug&Play for QNAP NAS
  
  Dedicated PaperOffice server at Strato in Berlin
  
  ❯ Complete solution including administration
  
  ❯ Includes daily data backup up to 20TB
  
  ❯ Own cloud for any number of users
  
  ❯ Backup on demand as a copy on your own FTP server
  
  ❯ 100% immune to theft, sabotage, etc.
  
  Windows, Linux, Amazon Web Services AWS
  
  ❯ Supports MariaDB and MySQL database servers
  
  ❯ Automatic database setup
  
  ❯ Automatic database server configuration
  
  ❯ Supports external servers via TCP/IP
  
  ❯ Supports DMS / ECM for AWS Amazon Web Services
- API integration and interfaces
  Automatic file storage via printer
  
  ❯ Full integration via print command
  
  ❯ Integration of JSON commands directly into the print document
  
  ❯ Keywording and document data via JSON
  
  ❯ Document types, keywords, etc. via JSON
  
  ❯ Integration with any ERP / WAWI or third-party software
  
  Automatic file storage via monitoring
  
  ❯ Full integration via directory monitoring
  
  ❯ Automatic recognition of POJOB-JSON control files
  
  ❯ Reading and processing of all JSON commands
  
  ❯ Ideal for bulk archiving and import
  
  ❯ Integration with any ERP / WAWI or third-party software
  
  PaperOffice control via command line
  
  ❯ API access via Commandline (CMD) or JSON file
  
  ❯ Supports opening documents by command
  
  ❯ Keyword search and search by specific fields
  
  ❯ SQL-like filtering by document fields
  
  ❯ Integration with any ERP / WAWI or third-party software
Where to use PaperOffice Prices and options
Prices and license models

❯ Cost overview

❯ Program scope

❯ Individual adjustment

❯ Different license types

❯ Support included
Deployment scenarios and integration

❯ Use as single workstation

❯ Use in network with NAS

❯ Use in network with server

❯ HomeOffice and site networking

❯ Dedicated PaperOffice server at Strato
Industry solutions

❯ For every industry and institution

❯ Field-tested approach

❯ Individual program adaptations

❯ Migration and data import

❯ Fixed PaperOffice contact person
Proven start with PaperOffice

❯ Request presentation

❯ Download and test yourself

❯ Trial installation up to 6 months

❯ Solution of problems

❯ Full support and contact person
Automated document capture

❯ Invoice processing

❯ AI-based document analysis

❯ Automatic storage and indexing

❯ Real-time evaluations and Excel export

❯ Data transfer to DATEV and tax consultants
Certification and GOBD

❯ PaperOffice certification according to GOBD

❯ Procedure documentation according to GOBD

❯ Sample procedural documentation

❯ GOBD Principles

❯ Frequently asked questions about GOBD
From professionals for professionals Company and partners
Who is PaperOffice?

❯ What makes our team different

❯ The PaperOffice story

❯ From PaperOffice 1.0 to 2021

❯ PaperOffice and Computerbild

❯ Facts and figures
What makes PaperOffice special

❯ Best price-performance ratio

❯ In-house financing

❯ Highest rate of innovation

❯ Scalable included support

❯ Future-proof through modern technologies
Press inquiries and blog

Unlimited transparency is one of the cornerstones of PaperOffice.

Always stay well informed through your own PaperOffice blog.

Are you interested in a topic?
Our team is looking forward to your ideas.
Jobs at PaperOffice

❯ Regardless of origin and gender

❯ PaperOffice Supporter

❯ PaperOffice Consultant

❯ PaperOffice Developer

❯ Initiative application
PaperOffice partner program for advice and sales

❯ PaperOffice AdvicePartner as lead provider

❯ PaperOffice system partner as integrator

❯ PaperOffice ChannelPartner as multiplier

❯ Everything included: from NFR to Whitelabel

❯ Apply now as a partner
Contacts and addresses

❯ Branches

❯ Contacts and addresses

❯ Phone numbers

❯ Privacy Policy

❯ Security, transparency and trust
World's Best PaperOffice Support Help and Support
Contact Us
Available support types

❯ Overview of all options

❯ PaperOffice PLUS Services

❯ PaperOffice SLA Services

❯ Training, Coaching, Customization

❯ Guaranteed response times
PaperOffice PLUS

❯ Release updates and new versions

❯ Personal support by phone

❯ 80% cost savings in a complete package

❯ Unlocks all online services

❯ Enables DropPage, WebConnect and more
PaperOffice SLA

❯ Enhances PaperOffice PLUS

❯ Takes over after inclusive quota

❯ Direct access to PaperOffice staff

❯ Support for third-party software / hardware / IT

❯ Coaching, training, development, consulting
Why updates are very important

❯ Seamless update policy

❯ Monthly release updates

❯ Annual full releases

❯ Updates are necessary for any software

❯ Ensure reliability and stability
PaperOffice Video Quick Start

❯ Inform about PaperOffice

❯ Program installation

❯ Database setup

❯ Capture of documents

❯ Automation through AI document recognition

Inform

What is PaperOffice

Explains what PaperOffice is as well as how it works and why it is used.

Must see

Program interface

Explains the program interface and basic operation

Must see

Program installation

Standard installation

Shows the installation on one PC. In a network PaperOffice is installed on each PC.

Terminal server

Shows the installation on a Windows Server 2019 for use in terminal mode.

Database setup

Express (Local database)

Recommended for single-user installations without NAS and without an external database server.

QNAP Logo

QNAP NAS

PaperOffice works with the integrated MySQL (from V5.6) / MariaDB (from V5.5) server together.

Synology Logo

Synology NAS / MariaDB 5

PaperOffice works with the integrated MySQL (from V5.6) / MariaDB (from V5.5) server together.

External MySQL / MariaDB server

Connect PaperOffice to your own database server or Amazon WebServices AWS

Synology NAS Logo

Synology NAS / MariaDB 10

The setup and connection of MariaDB 10 is very simple, does not require any complicated configurations and is described in detail.

QNAP NAS Logo

QNAP NAS QTS5/ MariaDB 10

PaperOffice DMS database MariaDB 10 Installation & setup & configuration under QNAP NAS QTS 5

Database backup (data backup) and data recovery

Synology Logo

Database backup on Synology NAS / Data backup Hyper Backup

Create data backup using Hyper Backup on your Synology NAS

Synology NAS Logo

Import Synology NAS data backup

Embed the PaperOffice backup of your Synology NAS

Synology NAS Logo

Database migration MariaDB 5 to MariaDB 10 for Synology NAS / Upgrade DSM 7

Describes the database migration to the MariaDB 10 required for the DSM 7

QNAP NAS Logo

Data backup of the QNAP NAS database / Backup facility

Carrying out the data backup of the PaperOffice database, which is located on the QNAP NAS

QNAP NAS Logo

Importing the QNAP NAS data backup

Importing a previously created data backup

QNAP NAS Logo

QNAP NAS database migration / HyperBackup

Migration of an existing database to a new QNAP NAS device

Capture of documents with PaperOffice

Automatic scanner / copier monitoring

Steps to Easily Add Windows Folder to Automatically Monitor and Add Documents (Scan2Folder)

Scanner / Fast scanning

With the integrated scanner ScanConnect you can scan your paper documents, store them in an audit-proof manner and carry out text recognition.

Digitize stacks of documents with separator pages

Scan several documents at once with separator pages and save individual documents in PaperOffice.

Automatically archive paper documents from the scanner

The current video shows the proven practical solution to archive your paper documents directly from the copier / scanner in a fully automated manner

Automatic AI document recognition and filing

Storage process with PIA

Highly efficient document filing thanks to AI-based PIA AutoFill and PIA AutoContact

Automation with document templates

Learn in document templates and automatically trigger storage masks

Creating variables and using them in storage masks

Read out document data as a variable from the document and store it fully automatically

Search / Filter, Edit and Version

Live keyword search and filters

Find everything quickly with the help of the search and filter functions integrated in PaperOffice.

GOBD and audit-proof versioning

Shows how the versioning of your documents works

Microsoft Office Connection, Contacts and Calendar

CRM contact management

Manage contacts, link them to existing documents and save your own email passwords.

Workflow management and task assignment

Working efficiently with workflows part 1

Realize multi-level checking and approval processes with PaperOffice Control, such as for an invoice approval and request for digital approval.

Working efficiently with workflows part 2

Realize multi-level checking and approval processes with PaperOffice Control, such as for an invoice approval and request for digital approval.

Tasks and completion

Assign tasks to documents, add tasks to existing notes or the entire document, or create, comment on and delete general tasks.

Digital notes, comments, symbols, stamps

Put notes on certain document areas or on the entire document and create general notes (not document-related).

Security and encryption technology

Document entry and transfer to tax advisors

Local database backup

Perform automatic backups of a local database and restore them at any time

Export and send documents

Send documents securely with ShareHub

Send documents securely with ShareHub in PaperOffice via Outlook. Provide attachments with a password

Export functions in PaperOffice

Various export functions (including mass export) are explained

Upload forms and online capture (OnlineServices)

DropPage - upload forms and online entry

Direct document upload live to PaperOffice DMS. Document networking from anywhere

DropMail - Automatically archive documents via email from anywhere

Simply send the document to be saved to your personal DropMail email address to archive it

API integration and interfaces

Automated document transfer via API / JSON XML

Integration of PaperOffice and filing of documents via script is completely automated in PaperOffice thanks to the use of the JSON file

PaperOffice DMS remote control through CommandLine / API access via CMD / Use of JSON file

Access PaperOffice via script and perform keyword searches, open documents or folders and carry out other actions

Automatic file storage via PaperOffice API and XML control commands

Automated document filing via print command to PaperOffice thanks to the virtual XML printer and the printer driver API

Makes your life easier

PaperOffice centralizes all your information into your new digital office. Guaranteed highly secure without cloud, lightning fast with its own search engine, intelligent with built-in AI processing and easily integrated into any environment.

All in one software

With over 740 built-in functions, API and OnlineServices, PaperOffice will solve any task you require, integrate seamlessly into your working environment and always be at your side. No one offers you so much without any add-on modules in one software.

A true time saver

Never search again, never wait again, never depend on others again. With PaperOffice you save an incredible amount of time and money, work completely location-independent if you wish and concentrate on the really important things.

* Use of PaperOffice®, PaperOffice® API, PaperOffice® Online API or PaperOffice® components in third-party software

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