Deployment scenarios and integration

What can PaperOffice PaperOffice functions
- Capture of documents with PaperOffice
  Scan paper documents
  
  Integrated ScanConnect
  
  AI-based scan optimization
  
  Scan processing and QR codes
  
  PDF/A for long-term archiving
  
  Separation pages and batch scanning
  
  Capture digital media manually
  
  Support for any file format
  
  All capture tools on board
  
  XML-enabled PDF printer
  
  ScreenCapture for screenshots
  
  WebCapture for web pages
  
  Automate capture
  
  Intelligent directory monitoring
  
  AI-based document templates
  
  Definable storage masks
  
  Fixed keywording rules
  
  Run in the background
- Upload forms and online capture
  Automatic email archiving
  
  Integrated EmailConnect
  
  Legally compliant storage
  
  Automatic attachment archiving
  
  Definable storage rules
  
  AI-based processing
  
  Upload forms and online capture
  
  Integrated DropPage
  
  Freely designable online forms
  
  Can be integrated into own website
  
  Definable storage rules
  
  Flexible security settings
  
  Capture via email address
  
  Integrated DropMail
  
  Freely selectable email addresses
  
  Automatic attachment archiving
  
  Definable storage rules
  
  Whitelisting and file defaults
- Automatic AI document recognition and filing
  Automatic keywording
  
  Integrated PIA AutoFill
  
  Recognizes document data like totals and currency
  
  Recognizes document type and keywords
  
  Detects document date and document number
  
  Automatic suggestions in PIA storage
  
  Automatic contact recognition
  
  Integrated PIA AutoContact
  
  Recognizes address and contact data
  
  Recognizes IBAN and tax numbers
  
  Document display by contact
  
  Automatic suggestions in PIA storage
  
  Learn in and read out documents
  
  Integrated PIA Automate
  
  Intelligent learning in of documents
  
  Reading of document contents as variables
  
  Extensive functions like scripting and REGEX
  
  Automatic execution of storage masks
- Workflow management and task assignment
  Workflows and task assignment
  
  Integrated PaperOffice Control
  
  Red/Green decisions and digital approval
  
  Work instructions and due date monitoring
  
  Assignment to users or entire departments
  
  Automatic email notification and status
  
  Tasks and notes
  
  Direct marking of document areas
  
  Assign an unlimited number of tasks
  
  Visual markings such as stamps or colors
  
  Automatic deadline monitoring in the briefing
  
  Transparent progress monitoring
  
  Calendar and reminders
  
  Document date and receipt date
  
  Resubmission date and due date
  
  Mark as done and undone
  
  Visual display in calendar view with filter
  
  Team calendar or personal calendar
- Microsoft Office Connection, Contacts and Calendar
  Integration in Microsoft Office
  
  Direct integration into Outlook, Word and Excel
  
  Send documents via Outlook
  
  Outlook folder monitoring
  
  Email attachment archiving via drag & drop
  
  Automatic copy creation as PDF
  
  CRM contact management
  
  Automatic document linking
  
  Automatic import from Outlook and CSV
  
  Deposit of IBAN and tax numbers
  
  User defined contact fields
  
  Category and keyword assignment
  
  Daily briefing with appointment management
  
  All dates and deadlines centralized
  
  Automatic workflow integration
  
  Synchronization of document resubmissions
  
  Direct access to documents with preview
  
  Monitoring of deadlines across the network
- Keywording, folder, view manager
  Keywording of documents
  
  Manual or automatic keywording
  
  Freely definable selection lists
  
  Classification and release level
  
  Document data for DATEV-compatible account assignment
  
  Tax number validity check online
  
  User defined document fields
  
  Direct integration into document properties
  
  Extensive different field types (text, date, ...)
  
  Dynamic selection lists through readable JSON files
  
  Export as Excel file for further processing
  
  Automatic integration in all filter and search processes
  
  Storage folders and virtual folders
  
  Integrated FolderLock for user access control
  
  Automatic contact linking for storage folders
  
  Assign icons and color labels
  
  Unlimited storage folders and virtual folders
  
  Virtual document display and document referencing
- Search / Filter, Edit and Version
  Perfect OCR full text indexing and search filters
  
  OCR text recognition of all documents and media
  
  Trainable text correction thanks to SmartSpell
  
  Full text indexing of all text content for 160 languages
  
  Automatic language recognition and optimization
  
  Live keyword search for a "google-like" search experience
  
  Editing and versioning documents
  
  Edit documents with WorkBench
  
  Page editing like blackening and export function
  
  Document editing with any application
  
  GOBD and audit-proof versioning
  
  Document control against double editing
  
  Export and send documents
  
  Bulk export in original format or as PDF file
  
  Creation of self-supporting archives / databases
  
  Direct sending via Microsoft Outlook thanks to ShareHub
  
  Export as Excel file with all available document data
  
  Export function for tax advisors (Excel + folder + PDF)
- Security and encryption technology
  Encryption technology
  
  Use of MySQL / MariaDB databases
  
  Direct storage in binary format in the database
  
  AES-1024bit document encryption
  
  Rotating storage containers through ChunkTech
  
  External data storage
  
  User management and access rights
  
  Integrated user management
  
  Multi-level definable user rights
  
  Lock folders with FolderLock
  
  Freely selectable release levels for users
  
  Automatic document classification
  
  GOBD and audit compliant storage
  
  Revision security through shadow copies
  
  Version control for unlimited versions
  
  Tax office compliant storage
  
  Data transfer as a self-supporting archive
  
  Real-time access for tax consultants
- Supported storage options
  NAS and SAN devices
  
  Automatic database setup
  
  Automatic NAS optimization
  
  Automatic database server configuration
  
  Supports external NAS devices via TCP/IP
  
  Automatic Plug&Play for QNAP NAS
  
  Dedicated PaperOffice server at Strato in Berlin
  
  Complete solution including administration
  
  Includes daily data backup up to 20TB
  
  Own cloud for any number of users
  
  Backup on demand as a copy on your own FTP server
  
  100% immune to theft, sabotage, etc.
  
  Windows, Linux, Amazon Web Services AWS
  
  Supports MariaDB and MySQL database servers
  
  Automatic database setup
  
  Automatic database server configuration
  
  Supports external servers via TCP/IP
  
  Supports DMS / ECM for AWS Amazon Web Services
- API integration and interfaces
  Automatic file storage via printer
  
  Full integration via print command
  
  Integration of JSON commands directly into the print document
  
  Keywording and document data via JSON
  
  Document types, keywords, etc. via JSON
  
  Integration with any ERP / WAWI or third-party software
  
  Automatic file storage via monitoring
  
  Full integration via directory monitoring
  
  Automatic recognition of POJOB-JSON control files
  
  Reading and processing of all JSON commands
  
  Ideal for bulk archiving and import
  
  Integration with any ERP / WAWI or third-party software
  
  PaperOffice control via command line
  
  API access via Commandline (CMD) or JSON file
  
  Supports opening documents by command
  
  Keyword search and search by specific fields
  
  SQL-like filtering by document fields
  
  Integration with any ERP / WAWI or third-party software
Where to use PaperOffice Prices and options
Prices and license models

Cost overview

Program scope

Individual adjustment

Different license types

Support included
Deployment scenarios and integration

Use as single workstation

Use in network with NAS

Use in network with server

HomeOffice and site networking

Dedicated PaperOffice server at Strato
Industry solutions

For every industry and institution

Field-tested approach

Individual program adaptations

Migration and data import

Fixed PaperOffice contact person
Proven start with PaperOffice

Request presentation

Download and test yourself

Trial installation up to 6 months

Solution of problems

Full support and contact person
Automated document capture

Invoice processing

AI-based document analysis

Automatic storage and indexing

Real-time evaluations and Excel export

Data transfer to DATEV and tax consultants
Certification and GOBD

PaperOffice certification according to GOBD

Procedure documentation according to GOBD

Sample procedural documentation

GOBD Principles

Frequently asked questions about GOBD
From professionals for professionals Company and career
Who is PaperOffice?

What makes our team different

The PaperOffice story

From PaperOffice 1.0 to 2021

PaperOffice and Computerbild

Facts and figures
What makes PaperOffice special

Best price-performance ratio

In-house financing

Highest rate of innovation

Scalable included support

Future-proof through modern technologies
Press inquiries and blog

Unlimited transparency is one of the cornerstones of PaperOffice.

Always stay well informed through your own PaperOffice blog.

Are you interested in a topic?
Our team is looking forward to your ideas.
Jobs at PaperOffice

Regardless of origin and gender

PaperOffice Supporter

PaperOffice Consultant

PaperOffice Developer

Initiative application
PaperOffice Partner Program

PaperOffice AdvicePartner as lead provider

PaperOffice system partner as integrator

PaperOffice ChannelPartner as multiplier

Everything included: from NFR to Whitelabel

Apply now as a partner
Contacts and addresses

Branches

Contacts and addresses

Phone numbers

Privacy Policy

Security, transparency and trust
World's Best PaperOffice Support Help and Support
Contact Us
Available support types

Overview of all options

PaperOffice PLUS Services

PaperOffice SLA Services

Training, Coaching, Customization

Guaranteed response times
PaperOffice PLUS

Release updates and new versions

Personal support by phone

80% cost savings in a complete package

Unlocks all online services

Enables DropPage, WebConnect and more
PaperOffice SLA

Enhances PaperOffice PLUS

Takes over after inclusive quota

Direct access to PaperOffice staff

Support for third-party software / hardware / IT

Coaching, training, development, consulting
Why updates are very important

Seamless update policy

Monthly release updates

Annual full releases

Updates are necessary for any software

Ensure reliability and stability
PaperOffice Video Quick Start

Inform about PaperOffice

Program installation

Database setup

Capture of documents

Automation through AI document recognition

One license, 1000 possibilities

Only with PaperOffice can your infrastructure grow with you at no extra cost and be completely scalable to any application.

Single-user

PaperOffice has an internal MySQL 5.6 database server, which is booted at program startup when used as a local standalone server, in order to keep resources free in the best possible way.

Network

PaperOffice can use any shared database server on your local network to which all users log on. Processing is always done locally by SwarmTech intelligently.

Private Cloud

PaperOffice can connect to database servers that are connected over the Internet. This can be a NAS, own server or a server located in an external data center.

PaperOffice always scales according to all requirements

Single-user

PaperOffice is installed locally and automatically uses the database server already integrated in PaperOffice

Requires: Modern PC with Windows 10 and 1x PaperOffice ONE

As in example = 1x PaperOffice ONE.

Network with NAS

PaperOffice is installed on each PC and uses the database server built into the NAS.

Needed: Modern PC with Windows 10 and 1x PaperOffice TEAM per user account

As in example = 3x PaperOffice TEAM

Network with server

PaperOffice is installed on each PC and uses the database server installed on the server.

Needed: Modern PC with Windows 10 and 1x PaperOffice TEAM per user account

As in example = 3x PaperOffice TEAM

Network with NAS and external access for e.g. HomeOffice, site networking or on the road

PaperOffice is installed on each PC and uses the database server integrated in the NAS. The connection to the database server is shared externally for the desired IP addresses.

Requires: Modern PCs with Windows 10, Internet connection with min. 1Mbit upload per concurrent user and 1x PaperOffice TEAM per user account

As in example = 4x PaperOffice TEAM

Network with server and external access for e.g. HomeOffice, site networking or on the road

PaperOffice is installed on each PC and uses the database server installed on the server. The connection to the database server is shared externally to the desired IP addresses.

Requires: Modern PCs with Windows 10, Internet connection with min. 1Mbit upload per concurrent user and 1x PaperOffice TEAM per user account

As in example = 4x PaperOffice TEAM

PaperOffice with a dedicated PaperOffice server
Strato AG data center Berlin, Germany

PaperOffice is installed on each PC.

All PaperOffice users access the central database server in real time, which is located externally in the Strato data center. The connection to the database server is shared externally for the desired IP addresses.

Data backups are made on the server directly, as a storage image in the data center up to 20TB and optionally externally e.g. on your own NAS or server

Required: Modern PCs with Windows 10, Internet connection with min. 1Mbit upload per concurrent user and 1x PaperOffice TEAM per user account

As in the example = 2x PaperOffice TEAM

PaperOffice captures any kind of files digitally in a legally compliant way