Deployment scenarios and integration

What can PaperOffice PaperOffice functions
- Capture of documents with PaperOffice
  Scan paper documents
  
  ❯ Integrated ScanConnect
  
  ❯ AI-based scan optimization
  
  ❯ Scan processing and QR codes
  
  ❯ PDF/A for long-term archiving
  
  ❯ Separation pages and batch scanning
  
  Capture digital media manually
  
  ❯ Support for any file format
  
  ❯ All capture tools on board
  
  ❯ XML-enabled PDF printer
  
  ❯ ScreenCapture for screenshots
  
  ❯ WebCapture for web pages
  
  Automate capture
  
  ❯ Intelligent directory monitoring
  
  ❯ AI-based document templates
  
  ❯ Definable storage masks
  
  ❯ Fixed keywording rules
  
  ❯ Run in the background
- Upload forms and online capture
  Automatic email archiving
  
  ❯ Integrated EmailConnect
  
  ❯ Legally compliant storage
  
  ❯ Automatic attachment archiving
  
  ❯ Definable storage rules
  
  ❯ AI-based processing
  
  Upload forms and online capture
  
  ❯ Integrated DropPage
  
  ❯ Freely designable online forms
  
  ❯ Can be integrated into own website
  
  ❯ Definable storage rules
  
  ❯ Flexible security settings
  
  Capture via email address
  
  ❯ Integrated DropMail
  
  ❯ Freely selectable email addresses
  
  ❯ Automatic attachment archiving
  
  ❯ Definable storage rules
  
  ❯ Whitelisting and file defaults
- Automatic AI document recognition and filing
  Automatic keywording
  
  ❯ Integrated PIA AutoFill
  
  ❯ Recognizes document data like totals and currency
  
  ❯ Recognizes document type and keywords
  
  ❯ Detects document date and document number
  
  ❯ Automatic suggestions in PIA storage
  
  Automatic contact recognition
  
  ❯ Integrated PIA AutoContact
  
  ❯ Recognizes address and contact data
  
  ❯ Recognizes IBAN and tax numbers
  
  ❯ Document display by contact
  
  ❯ Automatic suggestions in PIA storage
  
  Learn in and read out documents
  
  ❯ Integrated PIA Automate
  
  ❯ Intelligent learning in of documents
  
  ❯ Reading of document contents as variables
  
  ❯ Extensive functions like scripting and REGEX
  
  ❯ Automatic execution of storage masks
- Workflow management and task assignment
  Workflows and task assignment
  
  ❯ Integrated PaperOffice Control
  
  ❯ Red/Green decisions and digital approval
  
  ❯ Work instructions and due date monitoring
  
  ❯ Assignment to users or entire departments
  
  ❯ Automatic email notification and status
  
  Tasks and notes
  
  ❯ Direct marking of document areas
  
  ❯ Assign an unlimited number of tasks
  
  ❯ Visual markings such as stamps or colors
  
  ❯ Automatic deadline monitoring in the briefing
  
  ❯ Transparent progress monitoring
  
  Calendar and reminders
  
  ❯ Document date and receipt date
  
  ❯ Resubmission date and due date
  
  ❯ Mark as done and undone
  
  ❯ Visual display in calendar view with filter
  
  ❯ Team calendar or personal calendar
- Microsoft Office Connection, Contacts and Calendar
  Integration in Microsoft Office
  
  ❯ Direct integration into Outlook, Word and Excel
  
  ❯ Send documents via Outlook
  
  ❯ Outlook folder monitoring
  
  ❯ Email attachment archiving via drag & drop
  
  ❯ Automatic copy creation as PDF
  
  CRM contact management
  
  ❯ Automatic document linking
  
  ❯ Automatic import from Outlook and CSV
  
  ❯ Deposit of IBAN and tax numbers
  
  ❯ User defined contact fields
  
  ❯ Category and keyword assignment
  
  Daily briefing with appointment management
  
  ❯ All dates and deadlines centralized
  
  ❯ Automatic workflow integration
  
  ❯ Synchronization of document resubmissions
  
  ❯ Direct access to documents with preview
  
  ❯ Monitoring of deadlines across the network
- Keywording, folder, view manager
  Keywording of documents
  
  ❯ Manual or automatic keywording
  
  ❯ Freely definable selection lists
  
  ❯ Classification and release level
  
  ❯ Document data for DATEV-compatible account assignment
  
  ❯ Tax number validity check online
  
  User defined document fields
  
  ❯ Direct integration into document properties
  
  ❯ Extensive different field types (text, date, ...)
  
  ❯ Dynamic selection lists through readable JSON files
  
  ❯ Export as Excel file for further processing
  
  ❯ Automatic integration in all filter and search processes
  
  Storage folders and virtual folders
  
  ❯ Integrated FolderLock for user access control
  
  ❯ Automatic contact linking for storage folders
  
  ❯ Assign icons and color labels
  
  ❯ Unlimited storage folders and virtual folders
  
  ❯ Virtual document display and document referencing
- Search / Filter, Edit and Version
  Perfect OCR full text indexing and search filters
  
  ❯ OCR text recognition of all documents and media
  
  ❯ Trainable text correction thanks to SmartSpell
  
  ❯ Full text indexing of all text content for 160 languages
  
  ❯ Automatic language recognition and optimization
  
  ❯ Live keyword search for a "google-like" search experience
  
  Editing and versioning documents
  
  ❯ Edit documents with WorkBench
  
  ❯ Page editing like blackening and export function
  
  ❯ Document editing with any application
  
  ❯ GOBD and audit-proof versioning
  
  ❯ Document control against double editing
  
  Export and send documents
  
  ❯ Bulk export in original format or as PDF file
  
  ❯ Creation of self-supporting archives / databases
  
  ❯ Direct sending via Microsoft Outlook thanks to ShareHub
  
  ❯ Export as Excel file with all available document data
  
  ❯ Export function for tax advisors (Excel + folder + PDF)
- Security and encryption technology
  Encryption technology
  
  ❯ Use of MySQL / MariaDB databases
  
  ❯ Direct storage in binary format in the database
  
  ❯ AES-1024bit document encryption
  
  ❯ Rotating storage containers through ChunkTech
  
  ❯ External data storage
  
  User management and access rights
  
  ❯ Integrated user management
  
  ❯ Multi-level definable user rights
  
  ❯ Lock folders with FolderLock
  
  ❯ Freely selectable release levels for users
  
  ❯ Automatic document classification
  
  GOBD and audit compliant storage
  
  ❯ Revision security through shadow copies
  
  ❯ Version control for unlimited versions
  
  ❯ Tax office compliant storage
  
  ❯ Data transfer as a self-supporting archive
  
  ❯ Real-time access for tax consultants
- Supported storage options
  NAS and SAN devices
  
  ❯ Automatic database setup
  
  ❯ Automatic NAS optimization
  
  ❯ Automatic database server configuration
  
  ❯ Supports external NAS devices via TCP/IP
  
  ❯ Automatic Plug&Play for QNAP NAS
  
  Dedicated PaperOffice server at Strato in Berlin
  
  ❯ Complete solution including administration
  
  ❯ Includes daily data backup up to 20TB
  
  ❯ Own cloud for any number of users
  
  ❯ Backup on demand as a copy on your own FTP server
  
  ❯ 100% immune to theft, sabotage, etc.
  
  Windows, Linux, Amazon Web Services AWS
  
  ❯ Supports MariaDB and MySQL database servers
  
  ❯ Automatic database setup
  
  ❯ Automatic database server configuration
  
  ❯ Supports external servers via TCP/IP
  
  ❯ Supports DMS / ECM for AWS Amazon Web Services
- API integration and interfaces
  Automatic file storage via printer
  
  ❯ Full integration via print command
  
  ❯ Integration of JSON commands directly into the print document
  
  ❯ Keywording and document data via JSON
  
  ❯ Document types, keywords, etc. via JSON
  
  ❯ Integration with any ERP / WAWI or third-party software
  
  Automatic file storage via monitoring
  
  ❯ Full integration via directory monitoring
  
  ❯ Automatic recognition of POJOB-JSON control files
  
  ❯ Reading and processing of all JSON commands
  
  ❯ Ideal for bulk archiving and import
  
  ❯ Integration with any ERP / WAWI or third-party software
  
  PaperOffice control via command line
  
  ❯ API access via Commandline (CMD) or JSON file
  
  ❯ Supports opening documents by command
  
  ❯ Keyword search and search by specific fields
  
  ❯ SQL-like filtering by document fields
  
  ❯ Integration with any ERP / WAWI or third-party software
Where to use PaperOffice Prices and options
Prices and license models

❯ Cost overview

❯ Program scope

❯ Individual adjustment

❯ Different license types

❯ Support included
Deployment scenarios and integration

❯ Use as single workstation

❯ Use in network with NAS

❯ Use in network with server

❯ HomeOffice and site networking

❯ Dedicated PaperOffice server at Strato
Industry solutions

❯ For every industry and institution

❯ Field-tested approach

❯ Individual program adaptations

❯ Migration and data import

❯ Fixed PaperOffice contact person
Proven start with PaperOffice

❯ Request presentation

❯ Download and test yourself

❯ Trial installation up to 6 months

❯ Solution of problems

❯ Full support and contact person
Automated document capture

❯ Invoice processing

❯ AI-based document analysis

❯ Automatic storage and indexing

❯ Real-time evaluations and Excel export

❯ Data transfer to DATEV and tax consultants
Certification and GOBD

❯ PaperOffice certification according to GOBD

❯ Procedure documentation according to GOBD

❯ Sample procedural documentation

❯ GOBD Principles

❯ Frequently asked questions about GOBD
From professionals for professionals Company and partners
Who is PaperOffice?

❯ What makes our team different

❯ The PaperOffice story

❯ From PaperOffice 1.0 to 2021

❯ PaperOffice and Computerbild

❯ Facts and figures
What makes PaperOffice special

❯ Best price-performance ratio

❯ In-house financing

❯ Highest rate of innovation

❯ Scalable included support

❯ Future-proof through modern technologies
Press inquiries and blog

Unlimited transparency is one of the cornerstones of PaperOffice.

Always stay well informed through your own PaperOffice blog.

Are you interested in a topic?
Our team is looking forward to your ideas.
Jobs at PaperOffice

❯ Regardless of origin and gender

❯ PaperOffice Supporter

❯ PaperOffice Consultant

❯ PaperOffice Developer

❯ Initiative application
PaperOffice partner program for advice and sales

❯ PaperOffice AdvicePartner as lead provider

❯ PaperOffice system partner as integrator

❯ PaperOffice ChannelPartner as multiplier

❯ Everything included: from NFR to Whitelabel

❯ Apply now as a partner
Contacts and addresses

❯ Branches

❯ Contacts and addresses

❯ Phone numbers

❯ Privacy Policy

❯ Security, transparency and trust
World's Best PaperOffice Support Help and Support
Contact Us
Available support types

❯ Overview of all options

❯ PaperOffice PLUS Services

❯ PaperOffice SLA Services

❯ Training, Coaching, Customization

❯ Guaranteed response times
PaperOffice PLUS

❯ Release updates and new versions

❯ Personal support by phone

❯ 80% cost savings in a complete package

❯ Unlocks all online services

❯ Enables DropPage, WebConnect and more
PaperOffice SLA

❯ Enhances PaperOffice PLUS

❯ Takes over after inclusive quota

❯ Direct access to PaperOffice staff

❯ Support for third-party software / hardware / IT

❯ Coaching, training, development, consulting
Why updates are very important

❯ Seamless update policy

❯ Monthly release updates

❯ Annual full releases

❯ Updates are necessary for any software

❯ Ensure reliability and stability
PaperOffice Video Quick Start

❯ Inform about PaperOffice

❯ Program installation

❯ Database setup

❯ Capture of documents

❯ Automation through AI document recognition

One license, 1000 possibilities

Only with PaperOffice can your infrastructure grow with you at no extra cost and be completely scalable to any application.

Single-user

PaperOffice has an internal MySQL 5.6 database server, which is booted at program startup when used as a local standalone server, in order to keep resources free in the best possible way.

Network

PaperOffice can use any shared database server on your local network to which all users log on. Processing is always done locally by SwarmTech intelligently.

Private Cloud

PaperOffice can connect to database servers that are connected over the Internet. This can be a NAS, own server or a server located in an external data center.

PaperOffice always scales according to all requirements

Single-user

PaperOffice is installed locally and automatically uses the database server already integrated in PaperOffice

Requires: Modern PC with Windows 10 and 1x PaperOffice ONE

As in example = 1x PaperOffice ONE.

Network with NAS

PaperOffice is installed on each PC and uses the database server built into the NAS.

Needed: Modern PC with Windows 10 and 1x PaperOffice TEAM per user account

As in example = 3x PaperOffice TEAM

Network with server

PaperOffice is installed on each PC and uses the database server installed on the server.

Needed: Modern PC with Windows 10 and 1x PaperOffice TEAM per user account

As in example = 3x PaperOffice TEAM

Network with NAS and external access for e.g. HomeOffice, site networking or on the road

PaperOffice is installed on each PC and uses the database server integrated in the NAS. The connection to the database server is shared externally for the desired IP addresses.

Requires: Modern PCs with Windows 10, Internet connection with min. 1Mbit upload per concurrent user and 1x PaperOffice TEAM per user account

As in example = 4x PaperOffice TEAM

Network with server and external access for e.g. HomeOffice, site networking or on the road

PaperOffice is installed on each PC and uses the database server installed on the server. The connection to the database server is shared externally to the desired IP addresses.

Requires: Modern PCs with Windows 10, Internet connection with min. 1Mbit upload per concurrent user and 1x PaperOffice TEAM per user account

As in example = 4x PaperOffice TEAM

PaperOffice with a dedicated PaperOffice server
Strato AG data center Berlin, Germany

PaperOffice is installed on each PC.

All PaperOffice users access the central database server in real time, which is located externally in the Strato data center. The connection to the database server is shared externally for the desired IP addresses.

Data backups are made on the server directly, as a storage image in the data center up to 20TB and optionally externally e.g. on your own NAS or server

Required: Modern PCs with Windows 10, Internet connection with min. 1Mbit upload per concurrent user and 1x PaperOffice TEAM per user account

As in the example = 2x PaperOffice TEAM

PaperOffice captures any kind of files digitally in a legally compliant way