Prices and license models

What can PaperOffice PaperOffice functions
- Capture of documents with PaperOffice
  Scan paper documents
  
  Integrated ScanConnect
  
  AI-based scan optimization
  
  Scan processing and QR codes
  
  PDF/A for long-term archiving
  
  Separation pages and batch scanning
  
  Capture digital media manually
  
  Support for any file format
  
  All capture tools on board
  
  XML-enabled PDF printer
  
  ScreenCapture for screenshots
  
  WebCapture for web pages
  
  Automate capture
  
  Intelligent directory monitoring
  
  AI-based document templates
  
  Definable storage masks
  
  Fixed keywording rules
  
  Run in the background
- Upload forms and online capture
  Automatic email archiving
  
  Integrated EmailConnect
  
  Legally compliant storage
  
  Automatic attachment archiving
  
  Definable storage rules
  
  AI-based processing
  
  Upload forms and online capture
  
  Integrated DropPage
  
  Freely designable online forms
  
  Can be integrated into own website
  
  Definable storage rules
  
  Flexible security settings
  
  Capture via email address
  
  Integrated DropMail
  
  Freely selectable email addresses
  
  Automatic attachment archiving
  
  Definable storage rules
  
  Whitelisting and file defaults
- Automatic AI document recognition and filing
  Automatic keywording
  
  Integrated PIA AutoFill
  
  Recognizes document data like totals and currency
  
  Recognizes document type and keywords
  
  Detects document date and document number
  
  Automatic suggestions in PIA storage
  
  Automatic contact recognition
  
  Integrated PIA AutoContact
  
  Recognizes address and contact data
  
  Recognizes IBAN and tax numbers
  
  Document display by contact
  
  Automatic suggestions in PIA storage
  
  Learn in and read out documents
  
  Integrated PIA Automate
  
  Intelligent learning in of documents
  
  Reading of document contents as variables
  
  Extensive functions like scripting and REGEX
  
  Automatic execution of storage masks
- Workflow management and task assignment
  Workflows and task assignment
  
  Integrated PaperOffice Control
  
  Red/Green decisions and digital approval
  
  Work instructions and due date monitoring
  
  Assignment to users or entire departments
  
  Automatic email notification and status
  
  Tasks and notes
  
  Direct marking of document areas
  
  Assign an unlimited number of tasks
  
  Visual markings such as stamps or colors
  
  Automatic deadline monitoring in the briefing
  
  Transparent progress monitoring
  
  Calendar and reminders
  
  Document date and receipt date
  
  Resubmission date and due date
  
  Mark as done and undone
  
  Visual display in calendar view with filter
  
  Team calendar or personal calendar
- Microsoft Office Connection, Contacts and Calendar
  Integration in Microsoft Office
  
  Direct integration into Outlook, Word and Excel
  
  Send documents via Outlook
  
  Outlook folder monitoring
  
  Email attachment archiving via drag & drop
  
  Automatic copy creation as PDF
  
  CRM contact management
  
  Automatic document linking
  
  Automatic import from Outlook and CSV
  
  Deposit of IBAN and tax numbers
  
  User defined contact fields
  
  Category and keyword assignment
  
  Daily briefing with appointment management
  
  All dates and deadlines centralized
  
  Automatic workflow integration
  
  Synchronization of document resubmissions
  
  Direct access to documents with preview
  
  Monitoring of deadlines across the network
- Keywording, folder, view manager
  Keywording of documents
  
  Manual or automatic keywording
  
  Freely definable selection lists
  
  Classification and release level
  
  Document data for DATEV-compatible account assignment
  
  Tax number validity check online
  
  User defined document fields
  
  Direct integration into document properties
  
  Extensive different field types (text, date, ...)
  
  Dynamic selection lists through readable JSON files
  
  Export as Excel file for further processing
  
  Automatic integration in all filter and search processes
  
  Storage folders and virtual folders
  
  Integrated FolderLock for user access control
  
  Automatic contact linking for storage folders
  
  Assign icons and color labels
  
  Unlimited storage folders and virtual folders
  
  Virtual document display and document referencing
- Search / Filter, Edit and Version
  Perfect OCR full text indexing and search filters
  
  OCR text recognition of all documents and media
  
  Trainable text correction thanks to SmartSpell
  
  Full text indexing of all text content for 160 languages
  
  Automatic language recognition and optimization
  
  Live keyword search for a "google-like" search experience
  
  Editing and versioning documents
  
  Edit documents with WorkBench
  
  Page editing like blackening and export function
  
  Document editing with any application
  
  GOBD and audit-proof versioning
  
  Document control against double editing
  
  Export and send documents
  
  Bulk export in original format or as PDF file
  
  Creation of self-supporting archives / databases
  
  Direct sending via Microsoft Outlook thanks to ShareHub
  
  Export as Excel file with all available document data
  
  Export function for tax advisors (Excel + folder + PDF)
- Security and encryption technology
  Encryption technology
  
  Use of MySQL / MariaDB databases
  
  Direct storage in binary format in the database
  
  AES-1024bit document encryption
  
  Rotating storage containers through ChunkTech
  
  External data storage
  
  User management and access rights
  
  Integrated user management
  
  Multi-level definable user rights
  
  Lock folders with FolderLock
  
  Freely selectable release levels for users
  
  Automatic document classification
  
  GOBD and audit compliant storage
  
  Revision security through shadow copies
  
  Version control for unlimited versions
  
  Tax office compliant storage
  
  Data transfer as a self-supporting archive
  
  Real-time access for tax consultants
- Supported storage options
  NAS and SAN devices
  
  Automatic database setup
  
  Automatic NAS optimization
  
  Automatic database server configuration
  
  Supports external NAS devices via TCP/IP
  
  Automatic Plug&Play for QNAP NAS
  
  Dedicated PaperOffice server at Strato in Berlin
  
  Complete solution including administration
  
  Includes daily data backup up to 20TB
  
  Own cloud for any number of users
  
  Backup on demand as a copy on your own FTP server
  
  100% immune to theft, sabotage, etc.
  
  Windows, Linux, Amazon Web Services AWS
  
  Supports MariaDB and MySQL database servers
  
  Automatic database setup
  
  Automatic database server configuration
  
  Supports external servers via TCP/IP
  
  Supports DMS / ECM for AWS Amazon Web Services
- API integration and interfaces
  Automatic file storage via printer
  
  Full integration via print command
  
  Integration of JSON commands directly into the print document
  
  Keywording and document data via JSON
  
  Document types, keywords, etc. via JSON
  
  Integration with any ERP / WAWI or third-party software
  
  Automatic file storage via monitoring
  
  Full integration via directory monitoring
  
  Automatic recognition of POJOB-JSON control files
  
  Reading and processing of all JSON commands
  
  Ideal for bulk archiving and import
  
  Integration with any ERP / WAWI or third-party software
  
  PaperOffice control via command line
  
  API access via Commandline (CMD) or JSON file
  
  Supports opening documents by command
  
  Keyword search and search by specific fields
  
  SQL-like filtering by document fields
  
  Integration with any ERP / WAWI or third-party software
Where to use PaperOffice Prices and options
Prices and license models

Cost overview

Program scope

Individual adjustment

Different license types

Support included
Deployment scenarios and integration

Use as single workstation

Use in network with NAS

Use in network with server

HomeOffice and site networking

Dedicated PaperOffice server at Strato
Industry solutions

For every industry and institution

Field-tested approach

Individual program adaptations

Migration and data import

Fixed PaperOffice contact person
Proven start with PaperOffice

Request presentation

Download and test yourself

Trial installation up to 6 months

Solution of problems

Full support and contact person
Automated document capture

Invoice processing

AI-based document analysis

Automatic storage and indexing

Real-time evaluations and Excel export

Data transfer to DATEV and tax consultants
Certification and GOBD

PaperOffice certification according to GOBD

Procedure documentation according to GOBD

Sample procedural documentation

GOBD Principles

Frequently asked questions about GOBD
From professionals for professionals Company and career
Who is PaperOffice?

What makes our team different

The PaperOffice story

From PaperOffice 1.0 to 2021

PaperOffice and Computerbild

Facts and figures
What makes PaperOffice special

Best price-performance ratio

In-house financing

Highest rate of innovation

Scalable included support

Future-proof through modern technologies
Press inquiries and blog

Unlimited transparency is one of the cornerstones of PaperOffice.

Always stay well informed through your own PaperOffice blog.

Are you interested in a topic?
Our team is looking forward to your ideas.
Jobs at PaperOffice

Regardless of origin and gender

PaperOffice Supporter

PaperOffice Consultant

PaperOffice Developer

Initiative application
PaperOffice Partner Program

PaperOffice AdvicePartner as lead provider

PaperOffice system partner as integrator

PaperOffice ChannelPartner as multiplier

Everything included: from NFR to Whitelabel

Apply now as a partner
Contacts and addresses

Branches

Contacts and addresses

Phone numbers

Privacy Policy

Security, transparency and trust
World's Best PaperOffice Support Help and Support
Contact Us
Available support types

Overview of all options

PaperOffice PLUS Services

PaperOffice SLA Services

Training, Coaching, Customization

Guaranteed response times
PaperOffice PLUS

Release updates and new versions

Personal support by phone

80% cost savings in a complete package

Unlocks all online services

Enables DropPage, WebConnect and more
PaperOffice SLA

Enhances PaperOffice PLUS

Takes over after inclusive quota

Direct access to PaperOffice staff

Support for third-party software / hardware / IT

Coaching, training, development, consulting
Why updates are very important

Seamless update policy

Monthly release updates

Annual full releases

Updates are necessary for any software

Ensure reliability and stability
PaperOffice Video Quick Start

Inform about PaperOffice

Program installation

Database setup

Capture of documents

Automation through AI document recognition

PaperOffice for

Brief description

PaperOffice TEAM

TEAM as a purchase license with 6 months of PaperOffice PLUS included

1 license, valid for 1 user account

Expandable to up to 100 licenses per database, corresponds to a maximum of 100 simultaneous users

Own MariaDB database server, local / cloud-based / hybrid usable

Supports database servers for offline use

PaperOffice PLUS included free of charge for 6 months, then optional

PaperOffice TEAM Complete

TEAM as an annual license, permanently free PaperOffice PLUS and private cloud server with 3,000GB

Including 5 licenses for 5 user accounts

Expandable to up to 100 licenses per database, corresponds to a maximum of 100 simultaneous users

Including private cloud server for more than 4 million document pages

Get started right away with included installation, setup, and training

PaperOffice PLUS is permanently included free of charge

All the advantages of a cloud and maximum data security thanks to our own dedicated server

Extreme capacity with more than 4 million document pages (= 8,000 paper folders) and expandable

3,000GB SSD storage Raid 1

Intel XEON with 16cores, 40GB RAM

30 TB automatic data backup

1Gbit network connection

Up to 60% cheaper than your own server

No ongoing IT costs as it is administered by PaperOffice

No deadlines, can be canceled at any time

PaperOffice TEAM Unlimited

TEAM as a purchase license with perfectly tailored program adaptation to your company

No limits

Solving every imaginable task

Unlimited user accounts, also mobile or remote

Web-based PaperOffice client for Windows, macOS and Linux

Document processing up to 1 million per hour

Integration into any IT infrastructure

Adaptation of the program interface

Apps for mobile phones and tablets

Direct integration of human resources for e.g. telephone tasks or data collection through our own PaperOffice call center

100% guaranteed invoice capture

100% guaranteed capture of handwritten documents

One-time costs

Every user needs a licensed user account with which he logs into PaperOffice (1 account == 1 license)

PaperOffice TEAM

Unit price per license

Discounts available

The PaperOffice team will call you back and advise you on the request

PaperOffice TEAM Complete

Installation and configuration

Contains

Provision of servers

Configuration server

Installation on up to 5 PCs

Ready-To-Work facility

60 minutes of program training

PaperOffice TEAM Unlimited

Depending on the scope of the project

from

Contains

Elaboration of solutions

Complete customization

Adjustments and development

Permanent support from permanent PaperOffice contact persons

Monthly costs

Every user needs a licensed user account with which he logs into PaperOffice (1 account == 1 license)

PaperOffice TEAM

PaperOffice TEAM Complete

Annual term

Annual payment

Each additional license

Monthly payment

Each additional license

PaperOffice TEAM Unlimited

Depending on the scope of the project

Maximum installations

Maximum number of PCs on which you can install your license.

Each user account may only be logged into the database once.

PaperOffice TEAM

One simultaneous login of the user account to the database

PaperOffice TEAM Complete

One simultaneous login of the user account to the database

PaperOffice TEAM Unlimited

One simultaneous login of the user account to the database

Complete program scope

Licenses always have the full range of PaperOffice functions.

Regardless of the PaperOffice version, completely identical scope for the best possible user experience.

PaperOffice TEAM

All functions and modules
Complete program scope

PaperOffice TEAM Complete

All functions and modules
Complete program scope

PaperOffice TEAM Unlimited

All functions and modules
Complete program scope

Individual adaptation

The program interface is individually adapted through customizing.

PaperOffice receives individual functions and additional modules through customizing.

PaperOffice TEAM

PaperOffice TEAM Complete

PaperOffice TEAM Unlimited

PaperOffice PLUS

Licenses can be expanded with PaperOffice PLUS.

PaperOffice TEAM

6 months from purchase included free of charge
When buying from the PaperOffice online shop

Thereafter optional
Can be activated on request via the PaperOffice online shop, annual term

Monthly

Annual payment

Monthly payment

PaperOffice TEAM Complete

Free for an unlimited period of time for all user accounts

PaperOffice TEAM Unlimited

Temporary unlimited Free for an unlimited period of time for all user accounts

PaperOffice SLA

PaperOffice PLUS can be expanded with PaperOffice SLA.

PaperOffice TEAM

Optional
Can be activated on request via the PaperOffice online shop

PaperOffice TEAM Complete

Optional
Can be activated on request via the PaperOffice online shop

PaperOffice TEAM Unlimited

Included

Database limit per license

Maximum number of document pages per license before PaperOffice Litemode is activated.

PaperOffice TEAM

Document pages
per user account

PaperOffice TEAM Complete

Document pages
per user account

PaperOffice TEAM Unlimited

Document pages
per user account

Database limit per license in multi-user operation

Maximum number of document pages per database before PaperOffice Litemode is activated.

Each additional user account connected to the database accumulates / increases the database limit.