DOCUMENT MANAGEMENT SOFTWARE
DIGITAL DOCUMENT MANAGEMENT PAPEROFFICE

Document Management Software (DMS) supports the management of digital documents. In its former form document management was about the administration of digitized documents with an additional tagging for better retrievability. The former effort, however, was significantly higher compared to the normal document storage on a network drive. The reasons for this were very high costs for the necessary IT infrastructure, a specially trained staff and an extraordinary amount of time for additional keywording.

But the use of a document management system paid off only when archived documents had to be found quickly. For example, as a result of a telephone recall regarding one or another document, legal requirements, for example a tax audit. After all, the economic benefits of a document management system have long been very difficult to determine.

The current document management system PaperOffice sets new standards in document management. Digitization of paper documents, revision-proof e-mail archiving, high-performance text recognition, keyword search - no problem for PaperOffice. Thanks to the innovative SmartSpell OCR text recognition, manual tagging is no longer required, but the document management software can even search the contents of the documents within seconds. The live keyword search delivers all hits in a jiffy. Filter settings limit the displayed search results by date, user, document type, user-defined fields, or keywords.

PaperOffice allows you to record documents in a variety of ways. Existing electronic files are integrated via drag & drop from the file system, by mass import of individual files or by importing the Windows folder structure into PaperOffice. ScanConnect, the standard integrated scanner module, scans scanned paper documents into the system in seconds. These can then be edited, saved, optimized and provided with individual notes.

The OutlookConnect module, in turn, enables fast and intuitive import of e-mails - without any third-party software. Storing e-mails and related attachments in shared folders ensures the greatest possible overview. Audit-proof e-mail archiving meets all requirements of the legislator (GoBD conformity).

PaperOffice places the highest value on safety! Paper Office 2019 is not a cloud solution. All documents are stored locally - with up to 1024bit AES military encryption. So the control always remains with the user.

Document management software changes your daily office work. You feel the considerable added value every day, with every document and every work step. So PaperOffice also meets the needs of entrepreneurs who do not want to put their most important business capital - your information - in the hands of third parties.

EXPERIENCE PAPEROFFICE - THE INNOVATIVE DOCUMENT MANAGEMENT

LEARN MORE ABOUT THE DMS SOFTWARE PAPEROFFICE

Document management solutions work. We make no secret of PaperOffice. Everything is transparent and visible to you. Try it now for free. Then decide if you want to use your DMS locally at your home or business. You can easily convert the trial to a full version without interrupting your work or re-importing documents.

IMPLEMENT DMS SOFTWARE NOW

Experience a DMS for free. Register now and try!

DMS SOFTWARE - YOUR DOCUMENTS ARE STORED LOCALLY

PaperOffice places the highest value on safety! PaperOffice is not a cloud solution. All documents are stored locally - with up to 1024bit AES military encryption. So the control always remains with the user.

DOCUMENT MANAGEMENT SOFTWARE PAPEROFFICE IN NARROW SENSE

Document management software in the narrow sense PaperOffice refers to solutions that focus on the pure management functionality of large databases. Documents are enhanced by added metadata and tagged. For example, customer names, project numbers or billing data can be added to the document so that they can later be searched easily on the classic network drive.

The function of checking in and out documents as well as the versioning of documents to reflect changes belongs to document management in the narrower sense.

DOCUMENT MANAGEMENT SOFTWARE PAPEROFFICE IN BROADER SENSE

As a document management software PaperOffice in a broader sense is called various technologies and their interaction. This includes, of course, document management in the narrower sense, collaboration, capturing / scanning of analog documents, workflow management and electronic archiving.

The different technologies are highly interdependent and have in common that they manage different types of documents on a database basis and are managed independently of hierarchical file managers. The use of databases allows the administration of large amounts of files.

HOW DOES THE DOCUMENT MANAGEMENT SOFTWARE PAPEROFFICE HELP?

The PaperOffice document management software enables companies to digitize their business documents and processes as far as possible, avoid media disruptions, increase their ability to provide information and minimize data loss. PaperOffice DMS can also map complex business processes digitally and thanks to the integrated scan module and open interfaces or booking systems such as DATEV; Integrate Navision, SAP or Sage. By versioning documents, understanding when, which document has been changed by whom, companies can protect themselves from deliberate or unconscious manipulation. Among other things through the versioning offers PaperOffice DMS a technical basis for the audit security of a company.

Seek advice
Require presentation
Newsletter
A specially prepared to your questions PaperOffice Consultant will call you back as soon as possible.
A consultant shows you our PaperOffice 2019 optional on your PC or on a pre-configured demo system - conveniently via the internet.
Be informed and get exclusive offers and promotions through our newsletter
Consulting on products +44 20 39361675 Orders and appointments +44 20 39361675
Language IDs zeigen/nicht zeigen
Our official PaperOffice partner welcomes you:
back to top